Manager – Incoming Payments & Valuations at Millennium Trust Company (Chicago, IL)

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MILLENNIUM TRUST COMPANY is a rapidly-growing, leading financial services company offering specialized retirement and institutional services. Whether clients are managing corporate retirement assets, running a business or wanting choice beyond traditional asset options, we provide flexible and digital solutions to support our clients’ success. Ultimately, we aim to educate and increase access to investments to help our clients on their journey to retirement readiness, but do not provide investment advice.

Millennium Trust has experienced year-to-year double digit growth and prides itself on its strong, progressive culture. We have been recognized for our tremendous growth on lists, such as Crain’s Fast 50 and Inc. 5000, and have also been recognized for our positive workplace culture on the 2019 Best Places to Work in Illinois list, as well as the 2019 Model Workplace Award and 2018 Champion for Young Professionals Award from the Greater Oak Brook Chamber of Commerce. Millennium Trust employees live out the values of Do Right, Excel, Collaborate, Innovate and Celebrate and deliver the brand promise of going “Above and Beyond,” so each client experiences the highest level of service.

We are always looking to expand our growing team with dynamic and enthusiastic individuals. If you enjoy a collaborative, fun environment that encourages career development, Millennium Trust is the place for you!

POSITION SUMMARY:

The Incoming Payments team is responsible for coding and posting payments received for alternative and traditional assets held in custody by Millennium Trust Company and posting deposits related to individual client contributions, rollovers and transfers. The Valuations team is responsible for facilitating and processing alternative asset valuation updates and monitoring for stale dated valuations. The Manager - Incoming Payments & Valuations is responsible for directing and overseeing these critical functions, supporting supervisors and team members, coordinating and streamlining workflows between teams and other internal departments, and contributing to business development opportunities and strategy.

ESSENTIAL JOB FUNCTIONS:

  • Direct and oversee day-to-day operations and counsel supervisors on escalated issues
  • Review and approve high dollar transactions, exceptions, correspondence and other work generated by the team
  • Develop, lead and effectively coordinate teams and processes to ensure smooth operations within and between the teams and other MTC departments
  • Establish and enforce effective policies and procedures to ensure proper internal controls and to maximize accuracy and efficiency
  • Address and resolve significant operational issues and develop and communicate solutions to complex issues
  • Work on key priorities as established by the SVP, Manager of Asset Operations
  • Strategize and make recommendations and decisions that support new business and business strategy
  • Evaluate transaction and other departmental metrics to identify trends and effectively communicate results
  • Oversee system testing and test plan updates to ensure that new system releases are properly reviewed
  • Coordinate annual audits with external auditors
  • Identify opportunities for continuous improvement to maximize departmental efficiency and optimize resources; direct others to implement appropriate changes
  • Foster an environment that promotes high performance and cooperation
  • Effectively communicate with Manager regarding departmental activities and issues
  • Other duties as assigned

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

  • Bachelor's Degree in Accounting, Finance or related field
  • 10 + years of applicable experience
  • 3 - 5 years of leadership experience 
  • Comprehensive knowledge of finance and investments, securities movement and processing, IRA and investment-related IRS tax requirements and asset valuations
  • Ability to think strategically and deal effectively with abstract and complex matters and long-term issues
  • Ability to create appropriate vision for the team
  • Superior analytical and problem solving skills with the ability to make sound decisions and anticipate their consequences
  • Ability to understand the big picture as well as provide direction on the relevant details
  • Demonstrated ability to plan, organize, prioritize and schedule in an efficient and productive manner
  • Exceptional management, leadership, change management and organizational skills
  • Strong interpersonal, communication, listening and collaboration skills
  • Ability to interact effectively, confidently and credibly with peers and senior team members across the company
  • Ability and willingness to simultaneously work on multiple projects, serve multiple constituents and handle changing priorities
  • Demonstrated ability to take initiative and critically analyze processes and procedures in a push toward constant improvement and automation
  • Ability to teach or foster development in others and motivate teams to meet the challenges of a deadline-driven environment
  • Ability to counsel managers and supervisory staff regarding employee performance appraisals, disciplinary action and incentives
  • Self-directed, energetic, intellectually curious and willing to go the extra mile to deliver great results
  • Ability to operate with high regard to integrity, trust, and confidentiality and personally committed to work and service quality
  • Optimistic with a consistently positive and flexible attitude
  • Comprehensive working knowledge of all Microsoft Office products including Excel (advanced proficiency), Word, Outlook, and PowerPoint
  • Demonstrated knowledge of book-entry systems and processes related to alternative assets and traditional securities preferred

Check out a video on our Company Culture! Millennium Trust Culture

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • C#Languages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • SqlLanguages
    • jQueryLibraries
    • ReactLibraries
    • Node.jsFrameworks
    • MongoDBDatabases
    • MySQLDatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • ConfluenceManagement
    • DrupalCMS
    • SalesforceCRM
    • Salesforce Marketing CloudEmail

Location

Our company is located in the heart of Oak Brook, within steps of Oakbrook Center mall.

An Insider's view of Millennium Trust Company

What are some social events your company does?

Our MTC culture is defined by our employees for our employees. The primary aspect of our culture that makes us so unique is our ability to “Celebrate”. From charity events to social gatherings, we provide employees with multiple opportunities to learn more about one another, give back to others and expand our professionals skills!

Rebecca Karnoscak

Senior Human Resources Coordinator

What does your typical day look like?

I collaborate with our internal business users to gather requirements for projects and enhancements. I develop these solutions using both no-code and code methodologies in Salesforce. It's rewarding knowing that we're making life easier for both our internal and external clients through streamlined, automated processes, and shorter turnaround time.

Alec Dorner

IT Business Developer/Analyst

How has your career grown since starting at the company?

I started out as a Sales & Marketing Coordinator at MTC in 2013. I’ve since been promoted twice, and asked to lead our MTCulture Team. I test-drove my leadership skills early on by volunteering for opportunities to lead small meetings/projects, join internal and external committees, organize events and workshops. I always welcome a challenge!

Lauren Schulz

AVP, Regional Director, Custody Services

How do you make yourself accessible to the rest of the team?

Throughout the transition to a virtual work environment, I have continued with a “virtual” open door policy. I give visibility into my workload and transparency about my availability through the use of MS teams, email and open dialogue on current and upcoming projects.

Rachel Guinan

Accounting Manager

What are Millennium Trust Company Perks + Benefits

Millennium Trust Company Benefits Overview

We provide a full range of competitive benefits, augmented by what we'll call 'soft' benefits like our state-of-the-art office building with fitness center (free access/membership) and business-casual dress code.

Culture
Volunteer in local community
Partners with Nonprofits
Eat lunch together
Intracompany committees
Open door policy
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Diversity Employee Resource Groups
Health Insurance & Wellness Benefits
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Professional Development Benefits
Tuition Reimbursement
We offer eligible employees a company funded contribution applied to a qualified higher education student loan. This benefit helps employees pay off their student loans faster and save money.
Lunch and learns
Promote from within
Time allotted for learning

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