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Office Administrator

| West Suburbs

Summary

The Office Administrator is responsible for making sure that all visitors have a pleasant experience. This role will help to ensure that everything in the front lobby runs smoothly. Performs receptionist duties for the site, which may include greeting and directing visitors, answering incoming calls, distributing mail, and scheduling meetings.

This role reports to the Office Manager, with no direct reports.

This is a full time, non-exempt position.

The schedule for this position is Monday- Friday 8:00 AM-5:00 PM.

 Responsibilities

  • Ensure that the Reception and Conference areas are welcoming to guests
  • Greet visitors/clients and inform the SMS Assist contact of arrival
  • Comply with building security policy
  • Provide assistance with moving and sorting of supplies, objects, etc. as needed
  • Order office supplies
  • Schedule meetings or interviews and arranges for conference rooms or makes other logistical arrangements as required
  • Collect and distribute mail
  • Clerical duties, such as data entry, filing, or photocopying
  • Other general administrative duties
  • Resolve maintenance issues – working with the building or outside vendors to get them resolved

 Competencies

  • Customer service
  • Organization
  • Pleasant and outgoing personality
  • Ability to work as part of a team
  • Oral communication skills
  • Customer service skills
  • Ability to meet deadlines
  • Clerical skills
  • Ability to understand and follow directions
  • knowledge of IT support

Qualifications

     Minimum Qualifications

  • High school diploma
  • 1-2 years of work experience

     Preferred Qualifications

  • Bachelor’s degree
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Location

875 North Michigan Avenue , Chicago, IL 60611

What are SMS Assist Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Vacation & Time Off Benefits
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Professional Development Benefits
Job Training & Conferences

Additional Perks + Benefits

Competitive Salary. Flexible Spending Plans. Prescription Drug Program. Free Fitness Center membership.

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