mHUB is seeking an office assistant to support the building manager and mHUB community. We’re looking for a motivated self-starter and creative thinker with excellent interpersonal skills who enjoys the fast pace of an entrepreneurial environment and is passionate about technology, manufacturing, and helping grow Chicago’s economy.

Key Responsibilities

Primary responsibilities include:

• Greet and direct members, partners, applicants, vendors, staff, and visitors entering the reception area
• Ensure all visitors are verified and entered into the Envoy visitor system  
• Issue member and visitor badges as necessary 
• Receive and answer all incoming telephone calls, appropriately directing calls and inquiries when needed
• Oversee self-service conference rooms managed through internal reservation system.
• Audit room reservations to confirm all required information is present and resolve conflicts if situations arise when conference rooms are double-booked 
• Manage and organize all mail systems 
• Monitor the printer's performance by periodically testing the printouts/photocopies and coordinate maintenance with the supplier 
• Update and post event and educational programming flyers as needed
• Order building and office supplies
• Maintain highest level of cleanliness at the reception area at all times 
• Performs other duties as required 

Requirements

Candidates interested in applying should meet the following criteria:

• Proven 1-2 years work experience as a receptionist, office assistant, customer service or similar role
• Proficiency in Microsoft Office/ Google Suites, Adobe Creative Suite is preferred
• Must possess strong interpersonal, oral, and written communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Professional attitude
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service orientation

Salary and Duration

• Part-time hourly position
• Hourly rate is commensurate with experience