Office Assistant
LIFE AT IMC AS OFFICE ASSISTANT
WHO WE ARE AND WHAT WE DO
IMC is a leading global market maker, using algorithmic trading and advanced technology to buy and sell securities on multiple trading venues worldwide. We provide liquidity to the financial markets, driving efficiencies for buyers and sellers.
Founded in 1989, we are an ambitious, innovative company and identified early on the importance technology would play in the fast-paced evolution of trading. This entrepreneurial spirit still drives us today and can be found in all of our offices around the world.
OUR TEAM
We now operate globally from offices in Europe, the US and Asia Pacific. Our employees work closely together in multidisciplinary teams, making our success possible.
Technology - At IMC, technology is not a department, it is at the heart of everything we do. Our technologists push the limits of possibility, and then look beyond. In our fast-paced environment, short feedback loops mean projects worked on in the morning can enter production the next day.
Trading – Although our traders come from many backgrounds they all have one thing in common: they are at their best solving complex problems. Their insight into global events, market shifts and pricing ensure we are trading in the right place, at the right time.
Business Support - Around the world, IMC’s business support teams are essential for sustaining our success. In our dynamic environment, we have many exciting challenges and multidisciplinary opportunities to shape our operations and make a real impact.
OUR CULTURE
Our employees are our greatest asset so we give them lots of responsibility and the support they need to make a difference. Our flat structure fosters a culture of openness and collaboration, encouraging the sharing of ideas and knowledge. It makes no difference if you have been with us for three days or three years, the best idea wins.
While we work hard, we also have a lot of fun; whether solving complex challenges or in team building, leisure and sporting activities. IMC also enables its employees to contribute towards a better society through our foundation.
Office Administration at IMC
Our culture is built on teamwork, optimism and open communication of knowledge and ideas. Office Management at IMC combines high performance administrative support to the firm as a whole, being the front of house at reception, along with a host of broader ad hoc project tasks.
IMC is looking for a friendly and professional Office Assistant to join our motivated and growing Chicago team. As the face of the business with a can do attitude you will relish the opportunity to take ownership of the Front Office. You will also be a key culture ambassador and play a pivotal role in building and maintaining company morale.
As an Office Assistant you will:
- Be responsible for the scheduling and management of meeting rooms, including organizing catering and ensuring rooms are always clean and tidy.
- Assist with office-wide travel coordination and bookings.
- Provide administrative support to the Office Manager and Executive Assistant as required.
- Consistently maintain office snacks, beverages, and stationery supplies.
- Continually look for and suggest ways to increase efficiencies for front office processes.
- Coordinate campus recruitment efforts including keeping stock of all branded giveaways, ensuring each campus/venue has sufficient collateral for each event, arranging on-site vendors for interview days.
- Play an integral part in both the new starter and leaver processes.
- Help coordinate and attend both internal and external events.
- Ensure that all guests including visiting global employees and candidates have a pleasant overall experience.
Who you are:
You will have required administration skills and experience including:
- Prior experience on reception, customer service, and travel booking in a corporate setting
- Good communication and interpersonal skills
- Impeccable presentation
- Excellent time management
- Excellent phone manner
- Computer literacy
- Ability to work without supervision in a faced paced dynamic environment
OUR HIRING PROCESS
To set you up for success, you can find our hiring process including tips on applying and interviewing with us on our website. Now it’s up to you! Apply today to start an amazing journey with IMC.