Office Coordinator

| Chicago | Hybrid
Sorry, this job was removed at 6:20 a.m. (CST) on Tuesday, March 15, 2022
Find out who's hiring in Chicago.
See all Operations jobs in Chicago
Easy Apply
By clicking Apply Now you agree to share your profile information with the hiring company.

This is a great opportunity to join FourKites, an innovative software company trusted by more than 600 of the world’s most recognized brands to manage and optimize their supply chains.

FourKites is looking for an energetic, motivated team player who has an inquisitive nature with a passion for interacting with others. As the Office Coordinator, you will be the go-to team member within the in-person office to inform the Talent & Development team’s decision-making by engaging with employees, and supporting day-to-day interactions to impact our teammates in meaningful ways; you have a bias for action and are customer obsessed. This role reports to the Talent & Development Manager, People Operations, and supports the Talent & Development team on our mission to continue forging the path of equitable growth at FourKites.

The Facilities Coordinator role is 100% in-person within our downtown Chicago office space, overseeing the FourKites office reception desk.

Key responsibilities:

  • Coordinate in-person office space including reception desk, visitor logs, vendor and building management interactions,  inquiries, employee arrangements, and overall organizational office operations 
  • Manage COVID response protocols including on-site testing vendors, vaccination tracking and related systems
  • Maintain cleanliness of shared spaces in office including kitchen, meeting rooms, offices and other areas
  • Organize requests, supplies and materials ordering, and ongoing maintenance of office
  • Support coordination of employee events, group gatherings, travel and org-wide communication
  • Support company-wide newsletters and engagement opportunities
  • Assist with employee inquiries related to facilities, HR, policies and procedures
  • Assist in general Talent & Development tasks including tracking, reporting and projects related to employee records and process management within HRIS
  • Elevate our HR department brand internally by demonstrating preparedness, intelligence, follow through, positivity and integrity at all times

Preferred Qualifications

  • 1-2 years of experience in an office environment with a customer service focus
  • 1-2 years of experience engaging with a range of stakeholders including employees, leadership, clients and visitors
  • Experience with Microsoft Office, Google Suite and general ability to navigate technology systems and equipment
  • Must be organized, accountable and detail-oriented with the ability to juggle multiple projects and work well under deadlines
  • Excellent communication, project management, critical thinking and collaboration skills
  • Professional, reliable, and results-oriented
  • Ability to lift up to 50 pounds and move large objects such as office furniture
  • Ability to stand and to walk for extended periods of time

FourKites® is a leading global supply chain visibility platform, extending visibility beyond transportation into yards, warehouses, stores and beyond. Tracking more than 2 million shipments daily across road, rail, ocean, air, parcel and courier, and reaching 176 countries, FourKites combines real-time data and powerful machine learning to help companies digitize their end-to-end supply chains. More than 600 of the world’s most recognized brands — including 9 of the top-10 CPG and 18 of the top-20 food and beverage companies — trust FourKites to transform their business and create more agile, efficient and sustainable supply chains. 

The empathy we exhibit with our customers applies internally, as well. At FourKites, a positive work culture is a priority, and team members benefit from structured employee development plans, mentorship and training programs, quarterly review and promotions processes, affinity group memberships and competitive benefits packages. Click here to learn more about our team and our corporate values.

If you are a California resident, here is our California Applicant Privacy Notice.

Read Full Job Description
Easy Apply
By clicking Apply Now you agree to share your profile information with the hiring company.

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • GolangLanguages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • RubyLanguages
    • SqlLanguages
    • ReactLibraries
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • AzureFrameworks
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • ConfluenceManagement
    • JIRAManagement
    • SalesforceCRM

Location

110 North Upper Wacker Drive, Chicago, IL 60606

An Insider's view of FourKites

How does your team reward individual success?

We find that getting to know what motivates a team member allows us to give more valuable and appreciated rewards and recognition. It could be a team meeting shout out for a job well done, a gift card through our wish list program, an exciting new project that allows the employee to work with new teams or departments or even a spot bonus.

Amanda

Director, Talent & Development, Talent Acquisitions

What projects are you most excited about?

I had the privilege of being involved in the development of Appointment Manager and providing feedback when it was just a "simple" calendar designed to assist our customers in organizing appointments based on real-time ETAs. The utilization of this tool yields significant time savings, making it an undeniable favorite of mine.

Kayla

Customer Enablement Manager

How has your career grown since starting at the company?

From day one, I have been encouraged to explore my professional interests. I had only been an individual contributor in previous roles but was interested in people management – here, I have had the opportunity to grow into a manager role and the company has sponsored my participation in leadership programs to support my professional development.

Helen

Manager of Professional Services

How do you empower your team to be more creative?

The design team goes beyond being creative. We are strategic thinkers who execute scalable and sustainable product user experiences for our customers. Empathy is at the core of our design and more importantly, the entire FourKites company. I always encourage my team to think through our customer's lens in order to be the most impactful.

James

VP of Global User Experience

What are FourKites Perks + Benefits

FourKites Benefits Overview

We provide an elite tier of benefits and wellness programs, have a bias for promoting within, and an array of global culture & connection programs and committees, such as DEI Employee Councils, FourKites Pride, and FourKites Women's groups.

Culture
Volunteer in local community
Open door policy
OKR operational model
Team based strategic planning
Pair programming
Open office floor plan
Employee resource groups
Hybrid work model
Flexible work schedule
Remote work program
Diversity
Dedicated diversity and inclusion staff
Highly diverse management team
Mandated unconscious bias training
Mean gender pay gap below 10%
Diversity employee resource groups
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Wellness programs
Team workouts
Mental health benefits
Wellness days
Financial & Retirement
401(K)
401(K) matching
Company equity
Performance bonus
Charitable contribution matching
Child Care & Parental Leave Benefits
Childcare benefits
Generous parental leave
Family medical leave
Adoption Assistance
Company sponsored family events
Fertility benefits
Vacation & Time Off Benefits
Generous PTO
Paid volunteer time
Paid holidays
Paid sick days
Bereavement leave benefits
Office Perks
Commuter benefits
Company-sponsored outings
Free snacks and drinks
Some meals provided
Company-sponsored happy hours
Recreational clubs
Fitness stipend
Home-office stipend for remote employees
Onsite gym
Professional Development Benefits
Job training & conferences
Lunch and learns
Promote from within
Mentorship program
Online course subscriptions available
Customized development tracks

More Jobs at FourKites

Easy Apply
By clicking Apply Now you agree to share your profile information with the hiring company.
Learn more about FourKitesFind similar jobs like this