Oh Snap!
This job is no longer active - but you can still view the details below.

Office Coordinator

| Chicago

By working at Built In, you’ll have the chance to work directly with the latest and fastest-growing technology companies all around the country. We help other companies solve their biggest pain points — talent and awareness — with our employer branding and recruitment solutions. We currently operate in seven communities: Chicago, Los Angeles, Austin, New York City, Boston, Colorado, Seattle, and are headquartered in Chicago.

About the Role

We’re looking for a bright, dedicated, and friendly Office Coordinator to join our team. You will be integral in making sure our space runs like a well oiled machine. You will balance time on the office floor maintaining the organization and tidiness of our workplace, while supporting several administrative functions. You will wear many hats and have the opportunity to interact with staff, serving as a driving force for Built In’s office culture.

  • Create a welcoming and professional first impression of the company by greeting visitors including prospective employees, customers and investors
  • Conduct daily office walkthroughs to ensure conference rooms, equipment, and common spaces are in working order
  • Ensure that the office is stocked with healthy and diverse snack and beverage options
  • Planning and executing events, both on and off-site, including company-wide meetings, team events, and office celebrations; hosting special visitors to the office
  • Building positive relationships with our suppliers, service providers, and vendors
  • Assists Management with meeting support for internal and external meetings with room management, catering, visitor support, etc.
  • Prepares travel arrangement and calendar support for Executive Team
  • Other duties and projects, as assigned

About You

  • 1-3 years experience supporting a workplace, facilities, or office management team
  • Excellent at time management and able to balance long term and daily tasks when faced with frequent interruptions
  • Strong verbal and written communication skills
  • A superpower for organization, solid and consistent time management skills
  • Must be friendly, flexible, punctual, dependable, energetic and upbeat; self motivated and solution oriented with good follow through
  • Customer service experience with high service orientation
  • Comfortable with physical work and ability to lift at least 25 lbs
  • Experienced with Mac products and Google suite preferred


Read Full Job Description
Apply now
loading ...
Emailed

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • GolangLanguages
    • JavascriptLanguages
    • PHPLanguages
    • SymfonyFrameworks
    • MemcachedDatabases
    • MySQLDatabases
    • Google AnalyticsAnalytics
    • MixpanelAnalytics
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • InDesignDesign
    • ZeplinDesign
    • ConfluenceManagement
    • JIRAManagement
    • MailChimpEmail
    • MarketoLead Gen

Location

Chicago's loop is our home + heart. The commute? A cake walk. And the trendiest eateries, bars + shops are always a short walk away. We <3 Chi.

An Insider's view of Built In

What’s the vibe like in the office?

Good vibes are a top priority around here. You'll hear music played from our playlist that the entire company co-builds, you'll see a movie streaming on TV and, if you catch us at lunch, you'll see the entire office sitting at our communal table. We work hard every day but we always make time to spend together.

Adam

Product + Growth

What does your typical day look like?

I am excited to work each day with a cross-functional team of intelligent, curious, driven and hilarious group of people. We’re working hard — and growing quickly — but we have a lot of laughs together, and a lot of respect for one another. It’s motivating and empowering.

Sarah

Content Team

What are some things you learned at the company?

It’s pretty remarkable to experience an entire company operating as one team. At Built In, we tackle problems and achieve goals together, sharing in the responsibility of successes and downfalls alike.

Alyssa

SEO Strategist

How does the company support your career growth?

Success means more here. It not only is being noticed by my team but it positively impacts Built In’s overall results. Our team is made of strong individuals working together to build our revolutionary platform.

Samantha

Sr. Account Executive

What are Built In Perks + Benefits

Culture
Eat lunch together
Intracompany committees
Built In has culture and fun committees that manage events and programs from our charitable initiatives to our intramural sports teams.
Daily stand up
Open door policy
Pair programming
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
We pay a really nice chunk of the cost of premiums for medical, dental, vision and disability.
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
We have a Safe Harbor match, equivalent to 4% of an employee's annual gross pay.
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Come in your sweatshirt, jeans, college jersey. We don't care. We focus on the quality of your work and your collegiality more than on your apparel.
Commuter Benefits
Company Outings
Game Room
Our game room includes Ping Pong, Foosball, Darts.
Stocked Kitchen
Built In has a fully stocked kitchen including unlimited snacks, coffee, cold brew on tap, tea and all of the flavored LaCroix you can handle.
Some Meals Provided
Lunch provided daily (Monday through Thursday)
Happy Hours
Fitness Subsidies
Professional Development Benefits
Lunch and learns
Promote from within
Continuing Education stipend
We offer $500 annually for continuing education.

Additional Perks + Benefits

We operate as a flat organization where everyone is responsible to self-manage and take ownership of their work. We are humble, hardworking, honest and fun. And we regularly debate office pets, take turns DJing and find time to celebrate our wins as a company.

More Jobs at Built In21 open jobs
All Jobs
Finance
Design + UX
Dev + Engineer
HR
Marketing
Operations
Product
Project Mgmt
Sales
Content
Content
new
Chicago
Product
new
Chicago
Content
new
Chicago
Developer
new
Chicago
Developer
new
Chicago
Marketing
new
Chicago
Content
new
Chicago
Operations
new
Chicago
Finance
new
Chicago
Content
new
Chicago
Design + UX
new
Chicago
Sales
new
Chicago
Project Mgmt
new
Chicago
Operations
new
Chicago
Developer
new
Chicago