ThinkMarkets is seeking a dynamic and personable Office Manager for our Chicago office! A successful candidate will be an attentive and diligent individual who acts as a pivotal figure in ensuring the operations of the local business run smoothly and efficiently. In this role, you will be responsible for helping to create a great environment for everyone; you understand the importance of company culture, and you want to be part of creating a great place to work. You are passionate about delivering the small and big touches that make the office and everyday life run smoothly.

Responsibilities:

• Act as the first point of contact for the office: meet & greet visitors, handle inbound calls, and monitor inbound email inquiries
• Provide administrative support by taking minutes during internal meetings, preparing documents, and arranging catering
• Manage inventory of the office: stationery supplies, furniture, IT equipment, and snacks and drinks for the kitchen
• Keep the office safe and orderly by ensuring tidiness and organization
• Manage our external building partnerships including our cleaners, facilities suppliers, etc.
• Be our internal voice and main point of contact for all internal communications and social events
• Maintain the security of the office (access keys, fire drills, and health and safety compliance)
• Coordinate on-boarding and arranging training for new starters

Requirements:

• 2+ years of experience in office management or office administration
• A service-first mentality with an upbeat and positive personality
• Excellent time management and prioritization skills
• Strong organizational skills and attention to detail
• Ability to build strong relationships with the teams
• Advanced MS Office Suite skills
• Professional and able to maintain confidentiality
• Ability to work in a fast-paced environment