Office Manager
This is a full-time role located in Chicago, Illinois
SpotOn is a fast-growing payments, marketing, and loyalty platform. We have built easy-to-use tools for businesses to increase revenue and connect them with their customers using rewards, deals, online reviews, and data analytics. Tools like these were previously only available to big businesses with big bankrolls and their own developers, but our platform caters to neighborhood stores, independent retailers, and other small businesses. We have our service deployed in many cities across the U.S. and Mexico.
We are looking for a dynamic office manager to manage the day-to-day operations of our growing office. This person should be able to thrive in a fast-paced environment with exceptional multi-tasking skills to continue to make the office a wonderful place to work. This role will also assist the CEO as well as other Team Leads with ad hoc projects and tasks.
What you’ll do:
- Ensure all office operations run smoothly
- Manage office inventory and stock as needed
- Help with new workplace modifications and new safety measures to ensure everyone’s safety
- Clean out and reorganize office as needed
- Assist CEO in clerical filing/mailing, expense reports, etc.
- Assist Team Leads in projects as needed (packing and mailing devices, labeling, ect)
- Coordinate and book travel (if applicable)
- Point of contact for guests and vendors (coffee, water…)
- Organize various team events to keep the office culture light and fun!
- Coordinate catering orders for all meetings and events, including team lunches, meetings, and happy hours (if applicable)
- Assist with new employee onboarding:
- Create IT Tickets and account set up
- Update team leads and project managers about new hires
- Ensure workstation is clear and ready to go (if new hire is remote make sure swag is mailed out)
- Set up ID card
- Provide office tour first day
- Bring new ideas to the table on how we can continue to make onboarding a success!
What we look for:
- Must be willing to commute to the Chicago office (located in the West Loop)
- Experience working in a high growth and fast-paced environment
- Experience with Excel
- A positive can do attitude
- Attention to detail
- A creative mindset with new ideas!
- Excellent communication skills
- Handles spontaneous change and new scenarios! Able to take on challenges with grace, thoughtfulness, and authority
SpotOn is committed to hiring a diverse workforce. We consider all applicants for employment without regard to race, color, sex, sexual orientation, gender identity, religion, age, national origin, disability, veteran status, or any other basis as prohibited by federal, state or local law