Office Manager

| Chicago
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Office Manager – Chicago 

ThinkMarkets is a global online brokerage firm, specializing in providing multi-asset trading solutions to thousands of clients around the world. With our flagship ThinkTrader platform, we allow our clients to trade the world 24 hours a day. Our mission is to disrupt the brokerage industry by allowing access to global markets and thousands of products to allow our clients to trade the world in the palm of their hand. We use the latest technologies to give traders seamless access to our proprietary trading platforms. Our Chicago office is in the heart of the financial district in the Loop, and is made up by our Leadership, IT, Analytics, and R&D teams. 

We are seeking an Office Manager to join our rapidly growing global workforce in Chicago. In this position, you will be responsible for helping to create a great environment for everyone; you understand the importance of company culture, and you want to be part of creating a great place to work. You are passionate about delivering the small and big touches that make the office run smoothly.  

Responsibilities: 

  • Acting as first point of contact for the office, meet and greet visitors, handle inbound calls, and monitor inbound email enquiries. 
  • Providing administrative support to the managers when needed, including supporting the management team by taking minutes during internal meetings, preparing documents for meetings and arranging catering during meetings/events. 
  • Dealing with personal office requests occasionally such as appointments, reservations, travel, etc. 
  • Stock management of the office, including stationery, furniture, IT equipment and kitchen consumables. 
  • Managing our external building partnerships including our cleaners, facilities suppliers, fit-out contractors, and liaising with our landlords. 
  • Managing vendor contracts and the price negotiation process.  
  • Being our internal voice and main point of contact for all internal communications and social events.  
  • Managing the security of the office (access keys, fire drills, and health and safety compliance).  
  • Ensuring a safe workplace by identifying and reporting hazards and taking action.  
  • Coordinating on-boarding and arranging training for new starters. 
  • Support with other ad hoc projects as necessary. 

Requirements: 

  • 2-3 years of experience in office management or office administration. 
  • Exceptional written and verbal communication skills. 
  • Highly detail-orientated and organized. 
  • Ability to prioritize and work deadlines. 
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). 
  • Outstanding organizational skills, with a flexible approach to working. 
  • Ability to maintain confidentiality, integrity, and professional decorum. 
  • Ability to work in a fast-paced environment. 

 

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • SqlLanguages
    • SwiftLanguages
    • Objective CLanguages
    • SwiftLanguages
    • Cocoa TouchLanguages
    • HTMLLanguages
    • CSSLanguages
    • SolidityLanguages
    • EtherumLanguages
    • ReactLibraries
    • AngularJSFrameworks
    • Node.jsFrameworks
    • SpringFrameworks
    • CassandraDatabases
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases
    • MySQLDatabases
    • OracleDatabases
    • PostgreSQLDatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • JIRAManagement
    • WordpressCMS
    • KenticoCMS

Location

We are in the financial district of the city, located in the UBS Tower. We welcome others who would like to master the latest in tech with us.

An Insider's view of ThinkMarkets

What’s the vibe like in the office?

We're definitely a hardworking bunch, and we're very passionate about what we do. The culture is dynamic and collaborative, and there's always something to work on which helps the day fly by!

Ashley

Executive Assistant to the CEO

What does your typical day look like?

We start the day with a web call summarizing portfolio risks, exposures & order flow with our teams in Dubai & London. We track, measure, & report any trade issues with our clients; we’re always aware of changes in the risk profile of the firm portfolio. We're constantly checking on pricing, liquidity & execution across all our product offerings.

Pat

Head of Options

What makes someone successful on your team?

Above all, having passion for what you do will make an individual successful in any position! Specifically here at ThinkMarkets, we value a collaborative and innovative mindset to make our team run the most efficiently.

Theresa

Human Resources Associate

How do your team's ideas influence the company's direction?

At ThinkMarkets, ideation that challenges the norm and status quo is embraced! We prioritize growth and innovation to drive the business forward. As a Marketing Team, our mission is to bring the brand personality to life across the globe with a lean methodology that enables ThinkMarkets to proactively and constantly drive progress and efficiency.

Rich

Head of Performance Marketing

What are ThinkMarkets Perks + Benefits

Culture
Friends outside of work
Eat lunch together
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Highly diverse management team
Mean gender pay gap below 10%
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Commuter Benefits
ThinkMarkets covers up to 85% of transit costs and the remaining balance can be deducted from paychecks pre-tax.
Stocked Kitchen
We have an espresso and coffee machine, tea, and snacks stocked in our kitchen!
Some Meals Provided
Free lunch catered in on Fridays!
Fitness Subsidies
ThinkMarkets provides $65 a month to each employee to use towards gym memberships or classes (yoga, barre, kick-boxing, etc.) to promote a healthy lifestyle!
Professional Development Benefits
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