Office Manager – Chicago 

ThinkMarkets is a global online brokerage firm, specializing in providing multi-asset trading solutions to thousands of clients around the world. With our flagship ThinkTrader platform, we allow our clients to trade the world 24 hours a day. Our mission is to disrupt the brokerage industry by allowing access to global markets and thousands of products to allow our clients to trade the world in the palm of their hand. We use the latest technologies to give traders seamless access to our proprietary trading platforms. Our Chicago office is in the heart of the financial district in the Loop, and is made up by our Leadership, IT, Analytics, and R&D teams. 

We are seeking an Office Manager to join our rapidly growing global workforce in Chicago. In this position, you will be responsible for helping to create a great environment for everyone; you understand the importance of company culture, and you want to be part of creating a great place to work. You are passionate about delivering the small and big touches that make the office run smoothly.  

Responsibilities: 

• Acting as first point of contact for the office, meet and greet visitors, handle inbound calls, and monitor inbound email enquiries. 

• Providing administrative support to the managers when needed, including supporting the management team by taking minutes during internal meetings, preparing documents for meetings and arranging catering during meetings/events. 

• Dealing with personal office requests occasionally such as appointments, reservations, travel, etc. 

• Stock management of the office, including stationery, furniture, IT equipment and kitchen consumables. 

• Managing our external building partnerships including our cleaners, facilities suppliers, fit-out contractors, and liaising with our landlords. 

• Managing vendor contracts and the price negotiation process.  

• Being our internal voice and main point of contact for all internal communications and social events.  

• Managing the security of the office (access keys, fire drills, and health and safety compliance).  

• Ensuring a safe workplace by identifying and reporting hazards and taking action.  

• Coordinating on-boarding and arranging training for new starters. 

• Support with other ad hoc projects as necessary. 

Requirements: 

• 2-3 years of experience in office management or office administration. 

• Exceptional written and verbal communication skills. 

• Highly detail-orientated and organized. 

• Ability to prioritize and work deadlines. 

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). 

• Outstanding organizational skills, with a flexible approach to working. 

• Ability to maintain confidentiality, integrity, and professional decorum. 

• Ability to work in a fast-paced environment.