Oh Snap!
This job is no longer active - but you can still view the details below.

Office Manager

| Chicago

Overview

Engine is comprised of best-in-class specialist companies across a multitude of marketing discipline across multiple channels. Engine is a new breed of marketing services network. We are more than a holding company - we are a culture and an approach. The current businesses that comprise Engine Group include market research, creative and marketing services, and digital content production employing over 2,200 people in 9 main offices worldwide.

Role

The Office Manager will be a critical role for our Chicago office, home to 60+ employees and three distinct  business  units. We aim to grow and support a common culture across each of the business units, one that is fun, fast-paced and hard working. The Office Manager will ensure that our office is a warm, inviting, creative environment that is supportive of our values and the needs of our employees.

This position will create and maintain a pleasant work environment, ensure high levels of organizational effectiveness, communication and safety. Your responsibilities include scheduling meetings and appointments, procuring office supplies, planning in-house or off-site activities, like parties, celebrations and conferences and providing general administrative support. Ultimately, the Office Manager will be responsible for ensuring the smooth running of the office, help to improve company procedures and day-to-day operations as well as support and enhance our company culture.

Responsibilities

  • Serve as main point of contact for building management: repairs, heating/cooling, life safety, security (visitor and vendor access), vendor certificates of insurance
  • Manage vendor relationships for office supplies, pantry equipment and supplies, janitorial, fire extinguishers, pest control, shredding services, off-site file storage, furniture, lighting, painter, plumber, electrician
  • Coordinate/schedule use of board rooms and huddle spaces, print and post calendar daily
  • Manage catering for client and internal meetings/events
  • Point person for Engine visitors from other offices, assigning desk space/office use
  • Manage inbound/outbound S. Mail, FedEx, and messenger service
  • Set up new hire desks, reset desks when employees leave, coordinate internal relocations
  • Maintain seating chart and coordinate with IT when changes arise
  • Lead cultural initiatives like Toy Drives, Veteran donations, Take Your Kids To Work Day, internal/external social events
  • Administrative task and projects as needed (T&E support)
  • Maintain a seat at Reception, greeting guests, announcing arrivals
  • Manage switchboard/general mailbox, route calls, check voicemail

Qualifications

  • Bachelor’s Degree or equivalent is required
  • 3-5 years previous relevant work experience is required
  • Good organizational and time management skills
  • Ability to independently prioritize work and complete assignments in a timely manner
  • Ability to pay close attention to detail with a high degree of accuracy
  • Ability to review data, offer options, and resolve problems
  • Ability to use Microsoft Word, Excel, and Internet applications
  • Ability to communicate with individuals in an articulate, professional manner
  • Knowledge of shipping procedures and postal regulations
Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PHPLanguages
    • PythonLanguages
    • SqlLanguages
    • AngularJSFrameworks
    • Node.jsFrameworks
    • MongoDBDatabases
    • MySQLDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • BalsamiqDesign
    • IllustratorDesign
    • PhotoshopDesign
    • Aha!Management
    • AsanaManagement
    • ConfluenceManagement
    • JIRAManagement
    • WordpressCMS
    • SalesforceCRM
    • MailChimpEmail

Location

Located in Chicago, New York City (HQ), and San Francisco. We're surrounded by trendy restaurants and easy access to public transportation.

What are EMX Digital Perks + Benefits

EMX Digital Benefits Overview

We have an excellent benefits package that includes medical, dental, vision, 401(k), life insurance, flexible time off, and many other perks. Come join our fast-growing team at our headquarters in New York City and our other offices in downtown Chicago, and San Francisco.

Culture
Friends outside of work
Eat lunch together
Intracompany committees
Daily stand up
Open door policy
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Someone's primary function is managing the company's diversity and inclusion initiatives
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Team workouts
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Family Medical Leave
Adoption Assistance
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Happy Hours
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Cross functional training encouraged
Promote from within
Online course subscriptions available
Customized development tracks
More Jobs at EMX Digital10 open jobs
All Jobs
Data + Analytics
Dev + Engineer
Sales