Office Manager

| Chicago

Aptitive is a Chicago-based data & analytics consulting firm that helps companies to uncover the power of their data. We’re currently looking for an office manager to run day-to-day office operations, be a point person for the team, and help to cultivate a positive company culture. 

Beyond office management, this role will also provide the opportunity to work with the HR, Recruiting, and Marketing teams.  Depending on the strengths and interests of the individual, career growth in these areas may be available. 

Why Aptitive

Aptitive is a boutique Chicago-based IT Consulting firm, with solutions focusing on the management, design, and development, data-centric projects.  We started this company to be different from the rest. We will invest in your growth, enable you to balance your professional career with your outside life, and give you the autonomy to pursue exciting and challenging work.  In return, you will help build and maintain Aptitive’s truly unique company culture.

What You’ll Do

General Office Management

  • Oversee, manage, and run the Aptitive office 

  • Plan and implement cultural activities for Aptitive Employees

  • Supports company operations by maintaining office systems and supporting staff

  • Monitor inventory, place orders for, and put away shipments of office supplies 

  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement

  • Assist with maintaining Aptitive’s Wiki

HR & Recruiting

The HR & Recruiting team will train and support the right candidate to ensure ongoing success assisting HR & Recruiting in areas such as the following. 

  • Design and implement office policies by establishing standards and procedures

  • Onboarding of new Employees

  • Support in sourcing candidates

  • Actively participates in the review and selection of employee benefits 

  • Assist with additional HR and Recruiting as required

Marketing 

The Marketing team will train and support the right candidate to ensure ongoing success assisting Marketing in areas such as the following. 

  • Design and implement office policies by establishing standards and procedures

  • Assist marketing with social media campaigns as needed

  • Create and maintain a library of sales enablement materials including collateral and templates

  • Support marketing events with planning, logistics, and execution

  • Set up and send marketing communications using our email marketing tool

  • Assist in creating and/or editing our WordPress based website

Our Ideal Candidate

General Attributes- Who You Are

  • You are organized, detail oriented, and can manage multiple projects at the same time

  • You are outgoing, polite, approachable, and patient

  • You are Innovative

  • You are an Influential Team player

  • You’re an effective communicator 

  • You have the ability to think independently while working in a collaborative environment

  • You have a passion for personal growth and continuous learning

  • You can quickly adapt to new situations and get comfortable being uncomfortable

Requirements

  • Ability to prioritize tasks

  • Experience with Word, Excel, and Google

  • Ability to take initiative and implement solutions 

  • Can be productive independently and/or in a team in a fast paced environment

  • Polished written and oral communication skills

  • Managing processes and promoting process improvement

  • Supply and Inventory Management

  • Ability to be in the office between 8:30 a.m. - 5:00 p.m. with given flexibility

  • High energy, positive attitude, and an independent thinker

  • Outstanding interpersonal skills

  • Position requires full time on site in Chicago

  • Bachelor’s Degree

  • Authorized to work in the United States

  • Fun and enjoyable to work with! 

Desired Experience

  • Proven ability to manage an office or similar environment

  • Experience at a technology or consulting company

  • Ability to lead internal initiatives 

  • Desire to learn new skills and technologies 

  • Knowledge of InDesign, PhotoShop, and/or Illustrator is a plus

  • Experience working on Marketing, Recruiting, and/or HR related tasks

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • SqlLanguages
    • ASP.NETFrameworks
    • SparkFrameworks
    • TensorFlowFrameworks
    • TableauFrameworks
    • PowerBIFrameworks
    • LookerFrameworks
    • QlikFrameworks
    • AttunityFrameworks
    • FivetranFrameworks
    • AloomaFrameworks
    • AWSFrameworks
    • AzureFrameworks
    • GCPFrameworks
    • SSISFrameworks
    • InformaticaFrameworks
    • TalendFrameworks
    • AlationFrameworks
    • Data RobotFrameworks
    • PaxataFrameworks
    • DB2Databases
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases
    • MySQLDatabases
    • OracleDatabases
    • PostgreSQLDatabases
    • TeradataDatabases
    • SnowflakeDatabases
    • AsanaManagement
    • ConfluenceManagement
    • JIRAManagement
    • Microsoft ProjectManagement
    • WordpressCMS
    • MailChimpEmail

Location

20 N. Wacker Drive Suite 4000, Chicago, IL 60606

An Insider's view of Aptitive

How would you describe the company’s work-life balance?

Work life balance is simple at Aptitive. Do what it takes to get the job done and do what you need to keep yourself happy and healthy. Work schedules allow the team the flexibility to do their work without sacrificing friends, family, or the things they love.

Bridgette

Director of Marketing

What kinds of technical challenges do you and your team face?

We work full end-to-end data solutions; everything from ingestion to advanced analytics! Great atmosphere for building your technical chops.

Greg

Manager

What makes someone successful on your team?

The most successful people at Aptitive simultaneously strive to better themselves and lift others up along the way. We are a team of people that gives constructive, real feedback privately and never shies to share credit for our successes publicly.

Cierra

Managing Consultant

What is your vision for the company?

We founded this company based on the idea that people are our greatest asset. You want talent? These people are incredibly smart, but they are also nice to work with and a ton of fun. That kind of talent is hard to find.

Paul

CEO

What does your typical day look like?

Every single day is different which is what excites me most about my job. Most days include a status call with clients but a regular day could include technical code development, debugging, data modeling or meeting with business users.

Erin

Consultant I

What are Aptitive Perks + Benefits

Aptitive Benefits Overview

We bring you a career in technology consulting without the typical life trade-offs found in the industry.

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Health Insurance & Wellness Benefits
Dental Benefits
Our dental plan covers 100% of premiums.
Vision Benefits
Our vision benefits plan covers 100% of premiums.
Health Insurance Benefits
Our health insurance policy covers 100% of premiums.
Onsite Gym
Team workouts
Aptitive's team fitness initiatives include Sponsored race teams.
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Aptitive provides employees with a 401(k) matching plan. We match 100% of contributions up to 4% of an employee's annual gross pay. 401(k) matches are vested on day one.
Child Care & Parental Leave Benefits
Flexible Work Schedule
Aptitive provides employees with a flexible work schedule that includes Flexible start and end times.
Remote Work Program
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Sabbatical
Eligible employees get 20 days of paid sabbatical after their first 5 years of working at the company.
Paid Holidays
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Aptitive hosts quarterly company outings with your significant other or a +1. Examples: Rock Climbing, Brewery Tour, Top Golf, Cooking Class, Baseball game, etc.
Stocked Kitchen
Some Meals Provided
Happy Hours
Happy hours are hosted Once per month.
Professional Development Benefits
Job Training & Conferences
Aptitive offers employees professional development opportunities and provides a $3,000 annual stipend for training and continuous learning.
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Our mentorship program includes 1-to-1 mentoring for all employees.
Time allotted for learning
Online course subscriptions available
Customized development tracks
Paid industry certifications
We cover 100% of expenses toward certifications in our industry.
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