Office Manager
Aptitive is a Chicago-based data & analytics consulting firm that helps companies to uncover the power of their data. We’re currently looking for an office manager to run day-to-day office operations, be a point person for the team, and help to cultivate a positive company culture.
Beyond office management, this role will also provide the opportunity to work with the HR, Recruiting, and Marketing teams. Depending on the strengths and interests of the individual, career growth in these areas may be available.
Why Aptitive
Aptitive is a boutique Chicago-based IT Consulting firm, with solutions focusing on the management, design, and development, data-centric projects. We started this company to be different from the rest. We will invest in your growth, enable you to balance your professional career with your outside life, and give you the autonomy to pursue exciting and challenging work. In return, you will help build and maintain Aptitive’s truly unique company culture.
What You’ll Do
General Office Management
Oversee, manage, and run the Aptitive office
Plan and implement cultural activities for Aptitive Employees
Supports company operations by maintaining office systems and supporting staff
Monitor inventory, place orders for, and put away shipments of office supplies
Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
Assist with maintaining Aptitive’s Wiki
HR & Recruiting
The HR & Recruiting team will train and support the right candidate to ensure ongoing success assisting HR & Recruiting in areas such as the following.
Design and implement office policies by establishing standards and procedures
Onboarding of new Employees
Support in sourcing candidates
Actively participates in the review and selection of employee benefits
Assist with additional HR and Recruiting as required
Marketing
The Marketing team will train and support the right candidate to ensure ongoing success assisting Marketing in areas such as the following.
Design and implement office policies by establishing standards and procedures
Assist marketing with social media campaigns as needed
Create and maintain a library of sales enablement materials including collateral and templates
Support marketing events with planning, logistics, and execution
Set up and send marketing communications using our email marketing tool
Assist in creating and/or editing our WordPress based website
Our Ideal Candidate
General Attributes- Who You Are
You are organized, detail oriented, and can manage multiple projects at the same time
You are outgoing, polite, approachable, and patient
You are Innovative
You are an Influential Team player
You’re an effective communicator
You have the ability to think independently while working in a collaborative environment
You have a passion for personal growth and continuous learning
You can quickly adapt to new situations and get comfortable being uncomfortable
Requirements
Ability to prioritize tasks
Experience with Word, Excel, and Google
Ability to take initiative and implement solutions
Can be productive independently and/or in a team in a fast paced environment
Polished written and oral communication skills
Managing processes and promoting process improvement
Supply and Inventory Management
Ability to be in the office between 8:30 a.m. - 5:00 p.m. with given flexibility
High energy, positive attitude, and an independent thinker
Outstanding interpersonal skills
Position requires full time on site in Chicago
Bachelor’s Degree
Authorized to work in the United States
Fun and enjoyable to work with!
Desired Experience
Proven ability to manage an office or similar environment
Experience at a technology or consulting company
Ability to lead internal initiatives
Desire to learn new skills and technologies
Knowledge of InDesign, PhotoShop, and/or Illustrator is a plus
Experience working on Marketing, Recruiting, and/or HR related tasks