Office Manager/Executive Assistant

| Chicago
Reach out to [email protected]
Apply now

Founded by a group of industry visionaries and startup disruptors, DAIS is reimagining insurance by empowering agencies and carriers with a cutting edge software platform designed to handle the complex challenges of the industry.

DAIS is currently in stealth mode, but we’re looking for people who are curious, driven, and hungry for a challenge. DAIS will give you the room to take complete ownership of your work within an exciting startup culture that is designed to foster personal development. This is a place where you can collaborate freely and level up your skills.

Office Manager/Executive Assistant

Mission:

The Office Manager/Executive Assistant will provide support to a group of DAIS professionals at our two offices located in Chicago. This person will be responsible for keeping the office running smoothly, providing our team the support they need, and acting as a vital point person for daily office activities. This role is a perfect fit for someone who likes variety, learning, and being challenged.

Responsibilities:

  • Bring your smile and a great attitude to the office every day!

  • Provide exceptional broad-spectrum administrative and office management support

  • Act as a point of contact for vendors, clients, and partners

  • Administer New Hire Orientation and Onboarding in close collaboration with Human Resources

  • Manage office needs, equipment selection and procurement, office supplies, furniture, etc.

  • Administer online corporate-wide collaboration tools such as Slack, G Suite, Jira, Concur, Zoom, etc.

  • Assist finance team with expense tracking, expense reimbursement, and reporting

  • Bridge functional teams and finance in fulfilling various reporting needs

  • Manage travel for the Executive Team

  • Collaborate with internal and external groups in organization of corporate events

Requirements:

Curiosity

  • Interested in learning new things and acquiring new skills

  • Must be energized by a new puzzle rather than scared

Jump In & Help

  • Professionalism, punctuality, and reliability are crucial for success in this role

  • Demonstrates initiative, a self-starter and problem solver

  • Ability to work with ambiguity

  • Adaptable to changing priorities and project deadlines

Communication

  • Exceptional written and oral communication skills

  • Ability to win cooperation at all organizational levels

  • Excellent grammar, editing, and proofreading skills

  • Act as a face of DAIS to a number of vendors, guests, partners

  • Manage executives’ calendars, corporate events calendar, and scheduling external meetings

Role Specific

  • 2+ years of relevant experience

  • Good knowledge of Microsoft Office Suite (especially Excel), Adobe Acrobat, Google Drive, etc.

  • Tech savvy, able to quickly learn new technologies

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Reach out to [email protected]
Apply now
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Technology we use

  • Engineering
  • Product
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • ReactLibraries
    • Node.jsFrameworks
    • SpringFrameworks
    • Neo4jDatabases
    • PostgreSQLDatabases
    • InVisionDesign
    • SketchDesign
    • Adobe Creative SuiteDesign
    • AbstractDesign
    • ZeplinDesign
    • JIRAManagement

Location

Our main office is located in the Triangle Plaza by Cumberland Blue Line. We also have locations in downtown Chicago and Port Washington.

An Insider's view of DAIS Technology

What’s the vibe like in the office?

There is a lot of positivity radiating around the office. People are energized about the many improvements and low hanging fruit to remedy the situation that small to mid-sized insurance companies face. This a problem we are absolutely going to solve, and we’re going to have fun doing it.

Joe

Senior Automation Engineer

What's the biggest problem your team is solving?

A lot of tech improvements are incremental; it's about small changes to existing tech. It is different at DAIS, we have the opportunity to true transform the insurance industry, and it’s pretty fun. Seeing the adoption and delight of our users when we solve problems is amazing, and solving these complicated challenges is truly rewarding.

Jeremy

Head of UX

How does the company support your career growth?

I was originally hired as an executive assistant as a recent college grad with no idea what I wanted to do in my career. DAIS encouraged my exploration into new fields and provided training in Agile product development. Now I am a Scrum Master!

Jessie

Scrum Master

What projects are you most excited about?

Creating products that transform our users' concept of what's possible is the passion that drives me as a product manager. Developing the Internet of Insurance at DAIS is fulfilling this passion, allowing me to see first hand how this product is revolutionizing insurance by finding new solutions to old-aged problems.

Kelly

Senior Product Manager, Insurance Solutions

What are DAIS Technology Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Flexible Work Schedule
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
10 Standard Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Happy Hours
Parking
Professional Development Benefits
Job Training & Conferences
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