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Operations Coordinator

| Chicago
Email your resume, tell us why you would be a great fit at FinanceFuel, and share what you are looking for in your next role.

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Cash is the lifeblood of every business. Cash stuck in Accounts Receivables is frustrating, time-consuming, and detrimental to a business’ cash flow. Multiple systems, repetitive tasks, and constant follow-ups are inefficient, annoying,  and costly for a business.

FinanceFuel accelerates cash flow by speeding up Accounts Receivable and doing all the needed work while leveraging the software & tools already in use. We combine process automation with Accounts Receivable experts to take over A/R tasks for a business and collect their owed money faster.

We are a B2B fin-tech startup looking for an Operations Coordinator who can be the jack of all trades and tackle multiple projects throughout a day. You will lead and assist projects in many departments and will be a crucial part of the team. We are looking for someone who is very organized, intuitive and wants to be a key member of a growing company with plenty of growth opportunities.

Responsibilities:

  • Execute on projects needed in all departments and anticipate work needed to move the needle

  • Assist with recruiting efforts and ensure a positive candidate experience by greeting candidates, organizing schedules, and coordinating onsite interviews  

  • Schedule internal/external appointments, onsite and offsite meetings, setup conference calls, candidate interviews and maintain calendars using G-suite (Google)

  • Lead & Assist with employee on-boarding including but not limited to day 1 set up (laptop, cell phone, desk, key meetings) and new hire paperwork

  • Assist with drafting and publishing organizational announcements

  • Create Excel spreadsheets and PowerPoint presentations

  • Organizing, creating, and ordering marketing materials

  • Prepare and modify documents including correspondence, reports, drafts, and emails

  • Assist with coordinating travel itineraries for team members

  • Assist with company-wide event planning including catering, accommodations, and other logistics

  • Research and organize lead lists and other sales collateral

  • Misc in-office needs and to-dos

Qualifications:

  • Bachelor’s degree and 2+ years of operations & administrative experience

  • Intuitive and anticipate what needs to be accomplished on projects

  • Computer savvy and proficient in G-Suite & Microsoft applications

  • Ability to prioritize projects and strong problem-solving skills

  • Good research skills with attention to detail

  • Excellent communication and interpersonal skills; ability to interact with all levels of employees as well as candidates and visitors   

  • Superior time management and organizational skills, including ability to multi-task and prioritize

  • Strong sense of urgency and problem-solving skills

  • Ability to act swiftly under pressure and adapt to changing priorities and processes

  • Self-starter who is action and results oriented

  • Detail oriented with exceptional time management and organizational skills

  • Your values align with ours: Passionate, Prepared, Adaptable, Fun, and Intelligent

* Must be located in Chicago, IL

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Email your resume, tell us why you would be a great fit at FinanceFuel, and share what you are looking for in your next role.

[email protected]
Apply now
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Email your resume, tell us why you would be a great fit at FinanceFuel, and share what you are looking for in your next role.

[email protected]
Apply now
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