Receptionist
PEAK6 Investments is currently seeking a Receptionist to support various areas of our organization. This person is the front line representative of the company and is expected to represent PEAK6 in a professional, personable manner. This person will be required to multi-task on a variety of administrative responsibilities including managing the reception area and ensuring our facilities are kept in order and fully stocked.
Key Skills & Responsibilities:
- Answer calls and greet guests in a professional manner and direct them to the appropriate parties
- Assist with administrative duties for various departments such as ordering lunches, filing, preparing presentations and preparing reports
- Inventory, order and stock supplies for the office
- Maintain the guest registry and make certain expected guests are registered with building security
- Ensure meetings run smoothly and are kept on schedule
- Maintain physical space including checking conference rooms, turning lights on, stocking kitchen, wiping counters, etc.
- Manage conference room reservations in Outlook
- Ad hoc projects as assigned through JIRA (project management system) or other avenues
- Support in-house processes for credit cards including reconciliations and obtaining appropriate approvals for charges
- Assist with mail sorting and delivery
- Assist the facilities manager with various tasks relating to facilities management
- Assist with employee travel bookings as needed
Job Requirements:
- Bachelors degree from an accredited college or university is required for consideration
- 1-2 years of experience in an Administrative role preferred
- Strong Microsoft Office skills particularly with Excel, Word and Outlook is required
- Ability to multitask in a fast-paced environment
- Self starter, ability to pick up on information quickly and be resourceful
- High degree of professionalism
- Experience handling confidential information
- Ability to handle deadlines and pressure in a demanding environment
- Strong organizational skills and attention to detail