Sphera is a leading global provider of enterprise software and services that enables companies to manage and optimize their environmental, health, safety and sustainability. Our mission is to create a safer, more sustainable and productive world.

We are a portfolio company of Genstar Capital, a leading middle-market private equity firm focused on investments in targeted segments of the software, industrial technology, financial services and healthcare industries. We operate like a start-up tech company but have over $100 million in annual revenue, with more than 3,000 customers, and operate in 70+ countries.

We are guided by our core values of Customer Centricity, Accountability, Bias to Action, Innovation, and Collaboration. These values help us recruit the right talent to join our rapidly expanding team of nearly 700 Spherions around the globe. It is important to us that each and every Spherion is not only eager to challenge themselves and knows how to get work done but is an awesome addition to our company culture.

The standard hours for this position are Monday through Friday, 8:30am – 5:30pm.  However, this individual should be flexible as there will be instances where they may be needed earlier/later depending on meeting schedules.  

CANDIDATE REQUIREMENTS:

The Receptionist/Administrative Assistant should have at least one-year experience as a front-end coordinator, receptionist or administrative assistant.  The ideal candidate has a sunny disposition and willingness to pitch in wherever needed.  He/she must maintain the highest level of professionalism at all times, and be able to handle a wide range of responsibilities. The following requirements are essential for this position:

• Thorough understanding of maintaining proper inventory of office and kitchen supplies

• Experience with Microsoft outlook for managing conference room schedules

• Strong computer skills including Microsoft Outlook and Word

• Superior oral and written communication skills

• Strong problem-solving skills, exhibiting good judgment when making decisions

• Self-motivated, possessing a positive “can-do" attitude

• Knows when/how to be assertive to get things done

• Quick to respond to requests and completely dependable on follow-through

• Demonstrated ability to handle sensitive, confidential information

• Versatile individual with a high standard of integrity

• Ability to maintain composure in times of stress or with unexpected deadlines

  PRIMARY RESPONSIBILITIES:

• Conference room calendar management

• Clerical duties (answer phones, data entry, filing, mail distribution, preparing
  shipments/FedEx)

• Interact with service providers (hotels, car service, etc.)

• Support executive team with other duties/projects as required

• Oversee the front end of the office and ensure a positive, professional experience for meeting guests
  & customers Escort candidates, meet & greet guests, set up meetings

• Organize & execute events, such as lunches, dinners, etc.

• Manage day-to-day running of office

• Maintaining proper stock of office supplies

• Order sundries, manage snack program, stock & maintain kitchen/Town Hall

• Manage relationship with Crafty (Kitchen provider)

• Register scheduled visitors with building security

• Receiving of guests & visitors; door & telephone

• Set-up & reset of conference rooms for meetings

Sphera is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, age, gender identity, sexual orientation, marital status, parental status, religion, sex, national origin, disability, veteran status and other legally protected characteristics.