Sr. Administrative Assistant

| Chicago

What We'll Bring

At TransUnion, we have a welcoming and energetic environment that encourages collaboration and innovation we’re consistently exploring new technologies and tools to be agile. This environment gives our people the opportunity to hone current skills and build new capabilities, while discovering their genius.

Come be a part of our team – you’ll work with great people, pioneering products and cutting-edge technology.

What You'll Bring

3+ years’ experience providing support to multiple executives and/or senior level management.

Strong organizational skills that reflect the ability to complete assignments accurately within given deadlines, and prioritize multiple tasks seamlessly with excellent attention to detail.

Quick adaptation and flexibility to changing priorities and deadlines is a must.

Ability to perform overall duties and responsibilities of this position with minimal to no direction; using independent judgement.

Exemplary interpersonal skills and ability to develop relationships with key stakeholders and acting as an extension of supported executives and a corner stone to the team-building process within the supported functions.

Advanced technical capabilities and knowledge of Word, PowerPoint and Excel required.

Must be able to handle sensitive and confidential information with discretion.

Ability to act proactively with sense of urgency, drive, energy and a sense of purpose for the role and supporting functions.

What We'd Love to See:

Bachelor's Degree Preferred

Impact You'll Make

We are looking for an experienced, results-driven administrative assistant who will directly support the SVP of Corporate Development (Mergers & Acquisitions – M&A), the SVP of Financial Planning and Analysis and the VP of Investor Relations. This is a fast-paced growing environment and we are looking for someone with outstanding interpersonal skills who operates with strong attention to detail and a high sense of urgency. This person will act as a liaison between the executive and executives’ peers, leadership team, investment banks, prospective targets and their senior management, vendors, consultants and other internal and external contacts. This person will also be responsible for providing various administrative tasks for multiple team members.

Develop an administrative partnership to supporting executives; utilizing creative problem solving skills, effective decision-making, and project planning/management abilities. Knowledge of corporate operations, company policy, the organization, personnel and services will also be a contributing factor in assisting executives in administrative/operational tasks. The administrative assistant will work proactively and independently, using good judgment and maintaining a realistic balance among multiple priorities. This position has access to and regularly works with information of the most sensitive, highly confidential, strategic and critical nature and must be handled with discretion. This is a key position to set our executives up for success, you will be able to demonstrate your impact by performing the below:

Anticipate and prepare daily schedule of executive's meetings and priorities. Ensure most effective use of executive’s time. This may include some off hour requests.

Work closely and effectively with executive; keeping executive well informed of upcoming commitments and/or responsibilities. Proactively following up on administrative/operational duties associated with executive’s area of responsibility.

Initiate, establish and communicate department meetings on behalf of executive. Follows-through on meeting actionable items expeditiously.

Prepare, coordinate and schedule meetings for senior level management and others within the organization; this includes logistics for off-site conferences, customer/partner events, Town Halls, internal associate celebratory/appreciation events, and other tasks as needed.

Coordinate and schedule meetings with bankers and external companies to explore potential investment opportunities

Support internal/external meeting coordinating and follow-ups within potential M&A targets’ due-diligence process

Manage and arrange complex and detailed domestic and international travel plans / itineraries, compile documents for travel-related meetings. 

Process and complete executive’s weekly expense report(s) and reconciles corporate credit card account(s).

Coordinate food and beverage requests for executives, meetings and/or events.

Collect, analyze, prepare and update reporting tools / information to support the Corporate Development function.

Manage internal technology/programs (i.e. share point sites, shared drives, etc.).

Respond to daily inquiries and execute on ad-hoc requests and meeting logistics.

May be required to book travel, hotel accommodations, meeting room(s) and other meeting requirements for cross-functional teams.

Organize external/vendor meetings, interviews, events, etc.

Collaborate and develop strong relationships within the Corporate Development team, the finance leadership team as well as the executive/administrative assistant community.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
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    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • PerlLanguages
    • PHPLanguages
    • PythonLanguages
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    • HadoopLanguages
    • TableauLanguages
    • AccessDatabases
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    • Microsoft SQL ServerDatabases
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Location

555 W Adams St, Chicago, IL 60661

What are TransUnion Perks + Benefits

TransUnion Benefits Overview

At TransUnion, our associates are our greatest asset. However, we understand that work is only one part of our associates’ lives. We recognize the importance of providing a healthy balance between work and home because that’s really where being a force for good starts.

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Employee Stock Purchase Plan
Match charitable contributions
Child Care & Parental Leave Benefits
Child Care Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Adoption Assistance
Company sponsored family events
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Paid Holidays
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Game Room
Happy Hours
Recreational Clubs
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Lunch and learns
Cross functional training encouraged
Promote from within
Continuing Education stipend
Online course subscriptions available

Additional Perks + Benefits

Start your day at TU by grabbing an Intelligentsia coffee or a tasty, hot breakfast from our onsite café. Head up to your workspace where you'll get down to business amidst the inspiring backdrop of beautiful downtown Chicago. Brainstorm onsite with team members in a variety of colorful huddle rooms or collaborate cross-functionally with our offices around the world via video conference, Skype or our intranet. Check things off your to-do list as you continually make progress on key business initiatives. Need a quick break? Challenge your colleagues to a game of ping-pong, pool, foosball, pop-a-shot or Mario Kart in one of our three onsite game rooms. Ready to hit the gym? We have one right downstairs complete with a personal trainer and a selection of free instructor-led fitness classes. Keep your energy up. Take a conference call at one of our walking or bicycle desks. Then attend the quarterly town hall to hear from the TU leadership team on progress in the current quarter and plans for the next. After a day of innovation, wind down in one of our massage chairs or join your colleagues at North Avenue for a game of league volleyball, sponsored by TU!

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