Supervisor, Administrative Support

| North Suburbs
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Description

Leads Administrative Assistants and is responsible for directing and overseeing office services, equipment and supplies, reception, vendor and building management relationships, meeting planning and other activities in alignment and compliance with corporate policies, processes and programs. This role ensures all locations are properly maintained and supported to optimize and improve day to day operation of the business. Provides direct administrative support to the manager band or above, and supplemental support to other Senior Team members and employees as needed.

  • Directs and oversees regular and temporary Administrative Assistants in multiple locations, delegating and acting as point-person, reception, visitor support, and general administrative activities to ensure the efficient operation of all facilities in compliance with company practices and policies.
  • Provides advanced, often highly confidential administrative assistance to a manager band or above incumbent including: routine and special meeting and event planning, preparing agendas, materials, and minutes, coordinating travel arrangements, expenses, file and supply maintenance, assembling information. Composes, word processes and occasionally signs correspondence or documentation, as directed. Assists in personnel related matters as needed. Maintains records of staff time worked and time off.
  • Provides limited administrative assistance to other senior team members, managers or staff members on specific projects as directed.
  • Develop and maintain relationships with vendors, building management, corporate headquarters, or other stakeholders such as IT, HR, or other departments as necessary.
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Req Number SUP-19-00184

Position Requirements

  • Associate's Degree - Required
  • Bachelor's Degree - Preferred
  • 5 years of experience in an administrative role.
  • 2 years of experience in supervising/managing direct reports, preferably in across multiple locations.
  • Possesses strong technical aptitude.
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Location

Our main offices are in Glenview, IL, with easy access to both I-294 and I-94, Pace buses and Metra trains, and many dining options.

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