Project Coordinator (Trainee) at SpotMe

| Chicago
!Sorry, this job was removed at 12:37 p.m. (CST) on Wednesday, March 4, 2020
Encourage curiosity. Keep improving. Be enthusiastic. Stay humble. Celebrate successes. Always be respectful & positive. Customers’ success is our strength. Our values are not just bullet points; we do encourage prospective talents to browse our SpotMe Playbook.
These are the values the people of SpotMe carry with them every single day, it makes us who we are. It empowers us to continue our impressive growth since our founding in 2001.
Headquartered in Lausanne, Switzerland with additional offices in the Big Apple (New York), The Windy City (Chicago), Sofia, and Singapore we operate on a global scale with over 160 employees bringing our Digital Experience Platform to clients such as Red Hat, Pfizer, L’Oréal and PwC. Our people, together with amazing business advisors and consultants, create collectively the culture of the company that makes our team truly world-class. 
We are on a mission. We are redefining how our clients engage with their audiences - whether that is engagement with customers, new talent, or their current workforce. Just as the playing field of our clients is constantly changing, at SpotMe you will deal with a dynamic environment as well. We embrace change and we’ve been recognized for it. As a testament to our growth, we were named named a key growth player by G2 and Forrester. 
The opportunity:
The Project Coordinator role is a six-months paid internship, that will equip you with skills for a successful professional future.
In this role, you will be a key member within the Professional Services team. You will work closely with not only other Project Managers but also other departments (Sales, Product). You will be responsible for supporting pre-event and on-site operations. You will be learning everything you need to know about teamwork, project management and event ROI, with the goal of ultimately delivering your own project autonomously by the end of your internship.

We are looking for first-class Project Coordinators with a keen interest in digital technology. This position reports to a Project Manager and is based in Chicago, IL.
Responsibilities (non-exhaustive list):
  • Participate in project kick-offs and app reviews with Project Managers and clients
  • Implement content in the app using our CMS based on client and project requirements
  • Coordinate IT, logistics and other requirements with internal / external third-parties
  • Create statistics, exports and project reports
  • Travel to event destinations (mainly in EMEA)
  • Set up on-site IT infrastructure (network, Wi-Fi access points, devices)
  • Set up and deliver live interactivity
  • Curious and eager to learn and to improve the status quo
  • Resolute and rigorous, cares that the job is done the right way
  • Humble and accountable, always looking to self-improve
  • Proud and passionate, gets involved
  • Respectful and considerate, keeps a constructive approach even when challenged 
  • Eligible to work in the United States of America and travel nationally and internationally.
  • Proficient in English any additional language is a bonus
  • Comfortable with traveling 12+ days per month (including weekends / bank holidays)
Within 1 month, you’ll...
  • Go through our on-boarding session so we can walk you through all the various aspects of the job
  • Have travelled to your first event destination
Within 3 months, you’ll...
  • Have a full understanding of our CMS
  • Be able to handle all standard project management tasks autonomously
Within 6 months, you’ll…
  • Be able to lead a project from A to Z
  • Look back and realize how much you’ve learned

Why SpotMe?
We exist to challenge the status quo in order to create greater experiences for customers and employees. What you will find at SpotMe:
  • Inspiring culture with supportive and clever teammates
  • We ask questions, debate opinions, and fight for what we believe is best
  • Work autonomously and have the opportunity to learn and teach
  • High growth and super dynamic work environment 
  • Do you love to hear “Let’s do that!” or “Go for it!” on a daily basis and then actually have the opportunity to really make it a success? 
  • Don’t like doing laundry? Neither do we! Our amazing benefits include laundry service and transport reimbursement.

Find out more in the following articles:
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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • jQueryLibraries
    • ASP.NETFrameworks
    • MySQLDatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • SketchDesign
    • TrelloManagement
    • WordpressCMS
    • SalesforceCRM
    • PardotCRM


SpotMe is located in West Town of Chicago near the Chicago/Milwaukee blue line and Chicago 66 bus.

An Insider's view of SpotMe

What's something quirky about your company?

With a diverse team of 140 professionals from 30 nationalities, one of the things that I appreciate the most is how we all come from different backgrounds and can therefore assist each other on different levels. We each bring very unique skills to the team which is quite enriching.

Sandrine Jabouin

Business Development Manager

What projects are you most excited about?

Large-scale projects of 2,000+ participants excites me the most because of the data that is analyzed from multiple engagement channels. Leaving a lasting impression is one of my biggest goals and seeing the data collected from these events confirms that I created an app that thousands of users experienced a personalized, positive interaction.

Rob Burger

Customer Experience Specialist

How does the company support your career growth?

Personally, I'm constantly inspired with new projects and goals that challenge me to be a better professional. The beauty of developing in your career, is to do things that are out of your comfort zone, maybe fail, but always learning and improving ways to be better. What I love about SpotMe is the support and trust I get to become a true leader.

Alexandra Tamashiro

Marketing Manager

What are SpotMe Perks + Benefits

SpotMe Benefits Overview

Since 2001, SpotMe has been the mobile engagement platform for visionary leaders who believe that events can drive transformative change. SpotMe has recently been recognized by G2 Crowd as the leading pure play mobile event app, a growing space that represents more than $1 billion in potential annual revenue. Today, SpotMe serves over 220 global brands, including 80 Fortune 500 companies. Some of the world’s largest companies – including Novartis, L’Oréal, Bank of America and Daimler – use SpotMe to connect every event to their greater story.

At SpotMe it is clear we take care of our clients but we also take care of our employees. We offer employees based in the Chicago and New York a variety of health and welfare benefits to them and their family members. From BlueCross BlueShield PPO plan, competitive pay, 401(k) with matching benefits, and a flex spending plan program. We pay 100% of the cost of vision, disability and life insurance for our employees.

Some additional perks of working at SpotMe include global travel opportunities, weekly dry cleaning services, full-stock fridge, flexible work hours, free parking, and the best company outings.

Friends outside of work
Eat lunch together
Daily stand up
Open door policy
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Dental Benefits
We provide dental coverage through Principal
Vision Benefits
VSP offers a wide range of coverage and is at no cost to employees.
Health Insurance Benefits
We offer a rich Blue Cross/Blue Shield PPO plan.
Life Insurance
SpotMe offers a Life Insurance of $50k at no cost to employees.
Retirement & Stock Options Benefits
SpotMe's 401(k) retirement plan offers a broad selection options.
401(K) Matching
SpotMe matches 50% of employee compensation deferral up to 6% for a potential annual match of 3% of employee’s salary
Performance Bonus
SpotMe's performance plan includes bonus paid twice a year based on performance when employees meet targets set by their direct supervisors or bonus after a successful event was executed.
Child Care & Parental Leave Benefits
Generous Parental Leave
SpotMe offers 8 weeks of paid maternity leave and 2 weeks paid of paternity leave. Additional unpaid leave may be requested and approved by management.
Flexible Work Schedule
Remote Work Program
SpotMe lets all employees work from home at least once a week, pending their manager's approval.
Vacation & Time Off Benefits
Generous PTO
SpotMe's vacation policy includes 20 days of paid time off annually and 5 days may be carried over. Any weekend travel/work days are compensated by equivalent PTO days.
Paid Holidays
SpotMe offers all employees paid time off to observe all major holidays.
Perks & Discounts
Casual Dress
SpotMe's has a business casual dress code that includes jeans and t-shirts.
Company Outings
SpotMe has quarterly meetings followed by team building events and dinners and company-wide annual holiday parties.
Stocked Kitchen
SpotMe has a fully stocked kitchen including unlimited snacks, coffee, tea and avocados.
SpotMe has a free parking lot.
Fitness Subsidies
SpotMe reimburses its employees $50 per month for health and fitness services and activities.