Project Coordinator

Magnificent Mile, Chicago

2018 Chicago 'Best and Brightest Companies to Work For'

$37k realistic 1st year earnings

Hours of operation: 10am - 7pm

PHMG is the world's leading audio branding agency, uniting copy, voice and music to create inspiring productions for the likes of Audi, Adidas and Coca-Cola. Following our successful first year in Chicago, we’re in continuous hyper-growth mode – and are currently one of Chicago's fastest growing media companies. As we approach our 20th anniversary as a business, we’re launching our additional floor in our North American headquarters based centrally in Chicago next to the new flagship Apple store on North Michigan Avenue.

Your role will involve as a Project Coordinator will play a key role in the organisation of telecoms engineering work for PHMG clients to allow for a seamless set-up of their contracted audio services. You will liaise with Internal Field Service Managers & Client Account Managers to ensure information and support are offered and supplied when needed. Case completions include liaising and working with third party suppliers and contractors from across the UK and the rest of the world. We are a company in hyper-growth mode with endless opportunities for promotion, making PHMG is a sound choice for your next career move

Responsibilities of Project Coordinator:

• Ensure all case completion and telephone usage volume targets are met or exceeded
• Take individual responsibility in coordination of delivery of all tasks allocated to you via any PHMG System or verbally by Head of Service Support
• Develop strong working relationship with 3rd party external and internal suppliers requires to successfully delivery of telecoms engineering works and audio branding services
• Arrange and coordinate an installation or upgrade of client hardware via 3rd party partners or internal teams
• Organise all hardware orders required to upgrade a client telecoms system
• Raise formal “Purchase Orders” to all your orders of hardware and works
• Chase external partners and internal teams to ensure that all engineering works are completed prior to closing cases
• Carry out engineering sound checks ensuring optimal sound quality before updating appropriate systems
• Create/update all required information in team’s workflow or CRM systems and ensure all information is accurate, up to date and represents the current status of works
• Ensure all required administration fields are populated prior to completing cases.
• Support and provide feedback to Team Leader and/or Head of Service Support when required to ensure departmental vision is upheld

We'd love to hear from you if:

• You have a college degree
• You're able to work between the hours of 10am - 7pm
• You are highly organised
• You are technically minded
• You are polished and presentable and enjoy working in a professional office environment
• You are highly personable and driven
• You have strong attention to detail
• You have a great telephone manner
• You have strong written skills
• You are highly ambitious and want to grow with the organization

Perks of working at PHMG:

• Promotion opportunities as early as 6-12 months
• Comprehensive induction with ongoing training
• 18 days PTO plus up to 8 federal holidays
• Medical, dental, vision and life insurance
• Ventra Transit Benefit program to save you up to 40% on your commuting
• 401 K with company matching
• Fundraising initiatives for local Chicago based charities through the PHMG Foundation
• Exciting social scene and lively atmosphere
• Dynamic offices with spectacular views of lake Michigan
• Onsite bar with pool and ping pong tables
• Early finish incentives with half-day off on the day after your birthday
• Free gym membership following promotion

Company profile:

PHMG is the world’s leading audio branding agency, working with 32,000 clients in 39 countries across the globe – including the likes of Audi, Adidas, Coca-Cola and Samsung. We are expanding across North America to increase our 80% share of the market and were named 2018 ChicagoWinner for the ‘Best and Brightest Companies to Work For Program’ alongside: Verizon, Starcom, Searsand LaSalle Network.

Blending an exclusive Brand-Sound-Track™, creative copy and world-class voice artistry, we develop audio brands that represent the distinct identity of each individual client, with each element entrusted to the industry’s finest writing, composition and voiceover talent. These inspiring productions replace the beeps or silence traditionally heard on-hold, connecting with a captive audience to engage listeners, encourage inquiries and create the most professional company image in this vital channel for consumer communication. As a proud member of the ICS, PHMG is committed to delivering world class customer service – and has earned an outstanding overall client satisfaction rate of 98.5%.

PHMG is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.