Proposal Coordinator
Proposal Coordinator
What we are looking for: CityBase is looking for someone who can contribute to our success by supporting our proposal team. Working with our Proposal Writer on the Sales and Marketing team, this person will help manage the intricate and often complex process around RFPs from local governments and utilities. This position will support the Sales team by helping track important deadlines, ensuring proposal compliance, and managing the details surrounding a given RFP. You should be able to coordinate a process that results in the strategic presentation of CityBase's capabilities in a way that differentiates us from the competition. The position performs the appropriate investigation, analysis, and production necessary to respond to large, complex government RFPs using a number of tools. You must be able to move quickly, manage many concurrent work streams, and have meticulous attention to detail. This is a great opportunity for an early-career candidate who is interested in gaining wide exposure to a product-led tech company, and the sales and marketing process.
Responsibilities:
- Work with Sales and Marketing teams to support proposal needs
- Read through government and utility RFP documents to identify compliance requirements, and flag potential issues
- Ensure strict government compliance, including filing required forms for proposals
- Working collaboratively with subject matter experts throughout the company to develop proposal materials in support of products, programs, and services
- Manage the formal Q+A and pre-proposal process for formal proposals
- Quality assurance of CityBase proposal responses, from contributing to written responses to proofreading final proposals to ensure accuracy and alignment of company product and vision (i.e., make sure we sound like us, and sound good!)
- Follow up on lost opportunities and report on competitive analysis
Qualifications:
- 2–5 years of related experience (preferred: tech, utilities, or government)
- RFP process experience
- Research experience
- Proficient writing and editing skills
- MUST be extremely detail oriented, ensuring compliance, tracking due dates, and proofreading skills
- Must be comfortable with changing requirements and priorities. Must be able to proactively communicate status and identify risks.
- Ability to manage multiple deadlines and tight timelines
- Exposure to or willingness to quickly learn new tools such as Hubspot
Benefits
- Comprehensive benefits package including health, dental, vision, 401(k)
- Flexible Spending Account, Dependent Flexible Spending Account, Pre-tax Commuter Program, company-paid short-term and long-term disability and life insurance
- Unlimited PTO
- Paid parental leave
- A multitude of snacks and beverages
About CityBase: CityBase is a government technology company that transforms the way cities connect and do business with constituents. CityBase works with local governments, agencies, and utilities to integrate payment functionality, business processes, and communications onto a central, cloud-based platform that consumers can access through the web, mobile, kiosk, or point-of-sale.