Company Overview

At Motorola Solutions, we create technologies our customers refer to as their lifeline. Our technology platforms in communications, software, video and services help our customers work safely and more efficiently. Whether it’s helping firefighters see through smoke, enabling police officers to see around street corners, or reliably keeping the lights on in homes and businesses around the world, our work supports those who put their lives on the line to keep us safe. Bring your passion, potential and talents to Motorola Solutions, and help us usher in a new era in public safety and security.

Department OverviewNorth America Proposal Center
Job Description

Manage the bid/proposal process from receipt from the customer through submission, negotiation until award of a contract by the customer. Establish virtual cross-functional teams, focused on ensuring the highest quality timely bid response. Organizes bid scrubs, pricing and risk reviews and status meetings, and communicates bid status. Has ownership of the bid plan, timescales and responsibility matrix for a company’s products and/or services. Motivates bid team to ensure optimal performance. Manage the governance process, obtaining the appropriate approvals for bids. May assist in the development of strategies and approaches to take advantage of business opportunities.

Scope Responsibilities/Expectations:

• Leads and/or plays an active role in executing quality proposal delivery for proposals in partnership with BD and Capture professionals and SMEs. “Quality Proposal” equates to proposals that meet or exceed guidelines for providing a clear, responsive, persuasive, and compelling proposal to the end customer.
• Co-leads proposal kick-off calls and status calls, as well as peer and management reviews.
• Reviews proposal specifications to identify unique requirements, prepares for meetings, maintains notes, and ensures roles/responsibilities are communicated.
• Develops and disseminates proposal schedules and compliance matrices.
• Tracks proposal compliance, evaluates compliance concerns, and escalates non-compliance issues.
• Participates in Executive Summary development and/or media storyboarding.
• Ensures proposal quality by reviewing documents for branding, grammar, and proposal center standards to minimize errors and risks.
• Manages proposal documents, file sharing, and version control.
• Desktop publishes proposals and manages production, adhering to formatting and layout guidelines.
• Liaises and produces all printed documentation through outside vendor (Mimeo)
• Obtains sign-offs and authorized signatories when necessary.
• Ensures on-time delivery/submission.
• Archives proposals and project files according to established company processes and procedures
• Solicits and reviews survey feedback from internal and external customers.

Specific Knowledge/Skills:

• Bachelors Degree with writing specialization skills.
• Proposal Management and/or Project Management is preferred.
• Tools/Technologies: Microsoft Office Suite, Google Suite, Adobe Acrobat, SharePoint, Salesforce, and Production tools (printers, e-submissions, etc.).
• Knowledge: Business and customers. Proposal management and project management practices. Extensive knowledge of short-cut keys a plus. Strong knowledge of proposal management best practices, as well as internal support levels for different types of proposals (value, market, solution).
• Skills: Good writing, editing, and proofreading skills. Excellent interpersonal skills. Extensive experience coordinating groups both in person and remotely. Skilled at independently managing projects. Active listening, critical thinking, analytical, problem solving, and time management skills. Skilled at building rapport with team members in high-stress environments. Skilled at motivating others to complete tasks. Skilled in handling internal communications related to proposals. Skilled at assimilating information from a variety of sources. Excellent MS Word and PowerPoint skills.
• Abilities: Must be able to schedule activities and direct activities of proposal contributors. Able to question customers’ requirements and practices. Proven ability to develop proposal outlines. Ability to lead kick-off meetings. Able to document and communicate proposal risks. Ability to collaborate with and influence others. Able to concurrently manage multiple projects with tight deadlines in very high stress environment. Must be able to collate, organize, and assemble proposal materials that weigh up to 50 lbs.

Basic Requirements

• Bachelor's Degree
• 1+ years of experience in one of the following: proposal management, project management, writing specifications, sales or engineering

Travel RequirementsUnder 10%
Relocation ProvidedNone
Position TypeNew Grad
Referral Payment PlanNo

EEO Statement

Motorola Solutions is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran's status, or, any other protected characteristic.

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