Home Chef is building new ways to provide meal solutions that meet a wide variety of customer needs, and shipping locations both online and in store. Our team is a unique mix of creators, chefs, entrepreneurs, and trailblazers and we’re growing quickly. Our customer-first mentality, combined with a zest for supporting our peers, helped us bring home Built in Chicago’s Startup of the Year Moxie award in 2017. If you’re ready to be part of the action, we’re ready to connect with you. There are no limits to where we can go together.

As the COVID-19 situation continues to escalate in the US and around the world, we are committed to keeping our teams and their families as our greatest priority. To that end, we are making some adjustments to the way we will be doing business in the upcoming weeks.

We are taking all the necessary precautions to keep our employees and customers safe, and would love to have you on our team as we can continue to serve our communities.

The Workforce Program Coordinator will support complex and specialized tasks and projects related to total workforce mix management at our production plants. You will have primary responsibility for executing our internally managed Contingent Workforce Program as a key part of the Program Management Office and will serve as a conduit to Operations, Human Resources, and temp agency contacts at each of our plants to ensure that staffing meets production requirements. In addition to contingent workforce responsibilities, you will support the plant HR organization with projects to help both hire and retain plant hourly associates. Finally, the role will be responsible for reporting and analysis on workforce data to identify trends and problem areas, helping inform people-related decision-making across the plant HR organization.

Contingent Workforce Program Management:

• Maintain accurate contingent workforce data utilizing an internally managed Vendor Management System (VMS)
• Manage relationships with temp agency contacts and assist with uploading worker time, address questions related to vendor invoicing, and review and track miscellaneous adjustments for contingent workers
• Assistant Operations counterparts with submitting job requisitions, onboarding contingent workers in the system, modifying work orders, and approving timesheets
• Maintain regular tenure tracking & manage the process for converting contingent workers into Home Chef Associates
• Capture and track key program metrics, provide highlights, summaries, & dashboards
• Assist Planning & Procurement Managers with administering temp agency scorecard for active monitoring of vendor performance
• Perform operational and oversight responsibilities as required to ensure all SLAs are met 
• Develop & standardize contingent workforce management processes across the organization
• Work alongside finance counterparts to manage & optimize total spend related to contingent labor

Scheduling & Attendance

• Assist plant HR teams with administering scheduling, time, and attendance modules within the workforce management system to ensure accuracy
• Develop processes to streamline the communication of scheduling & attendance data between the operations & HR teams and standardize across plants
• Assist procurement & production planning teams with aligning schedules to production needs & auditing schedules on a regular basis to ensure compliance
• Collaborate with Operations Excellence team to factor contingent workforce data into labor forecasting
• Support the development and maintenance of long term staffing and hiring plans while working with our plants to ensure short term goals are met
• Develop reports to monitor attendance program and provide plant HR teams with necessary information

HR Reporting & Analytics

• Develop & interpret reports to identify trends and problem areas, working closely with partners to understand business challenges and help inform decision making
• Support the development and utilization of tools to manage and optimize the total workforce mix
• Support a variety of projects and assist team members in reporting, analysis, and workforce management
• Develop and manage reports & dashboard to track recruiting activities and set hiring targets

The requirements listed below are representative of the knowledge, skill, ability and/or other characteristics needed for this role. Reasonable accommodations may be made to enable individuals with disabilities.

• 1+ years of workforce management, contingent workforce, MSP/VMS, or HR Operations experience (preferred)
• Completion of a four-year degree program in a related field (please describe) Business Management, Human Resources Management, Business Analytics
• Advanced proficiency in Microsoft Excel / Google Sheets
• Strong data analysis skills
• Experience with Vendor Management Systems
• Experience with Business Intelligences tools (e.g. Looker, Tableau, etc.)
• Proficiency in Google suite (e.g. Google Sheets, Slides, Docs, Gmail, etc.)
• Strong written and interpersonal communication skills
• Excellent attention to detail proven ability to use data to identify inefficiencies & implement process improvements
• Proven ability to build out processes/programs
• Strong prioritization & time management skills to thrive in a fast-paced environment
• The ability to build trusting relationships with peers and leaders

Perks/Benefits:

- Comprehensive Medical, Dental, and Vision Insurance – benefits start the 1st day of the month following your start date 

- Company paid Life Insurance, Short Term Disability and Long Term Disability

- 401k Employer match - 50% on the $1, up to 6% of the employee's earnings 

- We offer flexible spending accounts (FSA) for qualified Medical, Dependent Care, Parking, or Transit expenses

- Flexible paid time off (PTO) policy, plus sick days 

- Generous Parental Leave 

- Great Work/Life Balance – We value and support each individual team member

- Quarterly company-wide “Town Hall” meetings 

- Ongoing professional development opportunities by level and function

- Your choice of Windows or Mac laptop, plus an extra screen 

- Onsite gym 

- Weekly Fooda credit

- Newly renovated office in the historic Old Main Post Office which is located close to multiple Metra and CTA options

- Employee discounts through Perkspot

- Discounts on Home Chef meal kits and at Kroger stores

- Casual dress in a fun, friendly and collaborative work environment

Candidates can experience Home Chef as a customer - enter promo code PEOPLE30 for $30 off your first order!

Home Chef is an equal opportunity employer.

To view the California Applicant Notice click here