Review new and changed employee details in the payroll system and reconcile to appropriate documentation. Process changes to employee payroll data.
Maintain payroll related validation tables in ADP payroll. Coordinate with ADP to set up new earnings, deductions codes, special calculations such as 401(k) match, GTL, state withholding, unemployment and local tax accounts.
Coordinate with ADP any changes that affect the general ledger interface from ADP.
Manage semi-monthly and one-off multi-state and Canadian payroll runs, including all withholdings and garnishments. Ensure accuracy, resolve any discrepancies, and prepare related reports.
Perform month end close for payroll and related accounts.
Ensure compliance of ADP and Ceridian Canada tax filing with regards to federal, state, and local filings.
Ensure compliance with other relevant tax (not included in ADP & Ceridian tax filing), workers compensation and other regulations.
Prepare reports from payroll system to upload into Fidelity 401(k) and Basic FSA each pay period.
Prepare and provide schedules and documents for audits (e.g. financial, 401(k), workers compensation).
Input employee stock options into an equity plan management system, maintain employee records, and record stock option activity.