Office Manager Jobs in Chicago

20

Office Coordinator

Fooda
Chicago
23 hours ago
+13
Fooda is hiring an Office Coordinator who will be the face of Fooda’s Chicago headquarters. This team member will welcome visitors, ensure office supplies and break rooms are always stocked, plan and execute in-office events including new hire orientation, provide general office and HR admin support, and help to create a comfortable, clean and organized work environment. To succeed in this role, the ideal candidate must be self-motivated, ambitious, organized, possess strong time management skills, attention to detail and meet critical deadlines. For this person no job is too big or too small. We are looking for an outgoing self-starter who has the ability to work independently as well as a member of project teams.

Operations Coordinator

Dynamism
Chicago
3 days ago
Dynamism is a Chicago-based leader in 3D printing/additive manufacturing. Our core focus is on long-term customer relationships and we always strive to give the best expert advice. The goal of our Operations Coordinator is to ensure multiple pipelines are clear to keep our office running smoothly day-to-day. More responsibility will come with company growth. Duties include: General customer service Order processing Fraud prevention

Receptionist

Showpad
Chicago
4 days ago
+17
Showpad is looking for a Receptionist to oversee all administrative duties at our main entrance desk. You will perform a range of tasks including receiving and transferring all telephone calls, maintaining the cleanliness and organization of the office, and providing support and backup for the Office Manager. As Showpad’s go-to person you will create an inspiring environment by assisting across all departments to maintain existing and new global initiatives. As the centerpiece of Showpad, the successful candidate will be presentable and friendly, with outstanding people skills.

Office Administrator

Infutor Data Solutions
Chicago
4 days ago
+27
Do you work well in a small, fast-paced environment? Our Office Administrator position offers an opportunity as a collaborative team member, helping our company go above and beyond to accomplish goals and keep the office running smoothly. This Office Administrator will perform a variety of tasks in support of employee/customer relations, facilities management, event planning, and operational optimization. We are looking for a friendly, dependable team player to join our established and growing company. This is a vital position at our Oakbrook Terrace, IL headquarters, and will provide support remotely for our other satellite offices.

Website Operations Manager

Domu
Chicago
4 days ago
The Company Domu.com is the largest website dedicated to helping Chicagoans find a perfect apartment to call home.  Our website is designed to bring more joy and simplicity to the apartment search process.   We are locally owned and operated and enjoy strong brand recognition in Chicago. Job Description Domu is seeking a highly organized problem-solver to join our team as Website Operations Manager.  This person will play an integral role in

Front Desk Coordinator

Jellyvision
Chicago
5 days ago
+28
We’re looking for someone to help keep one of our offices running smoothly, making sure it’s comfortable and inviting for employees and guests. We’ll need someone to greet people and be the face of Jellyvision while keeping our kitchen, office supplies, and coffee stocked and public spaces well-organized and functioning. You’ll also be the go-to person for a variety of administrative duties. Someone needs research done on party venues? They’ll talk to you. Something wrong with the setup in a conference room? You’re on it. We’re out of gluten-free bread in the kitchen? Check again; you already got it. This is an in-the-office Monday through Friday during normal office hours gig.

Executive Assistant to CEO & Office Manager

Fast Radius
Chicago
5 days ago
We are seeking an Office Assistant to come in and bring order to the daily office operations at this high growth start-up. This person will have a lot of opportunity to be involved in a variety of things – from event planning, to managing calendars, to answering the Fast Radius main line, to meeting and greeting customers when they visit, to booking travel. There is a lot of room for growth, and there is a lot of variety in a position like this, allowing for exciting days!

Office Coordinator

Hireology
Chicago
6 days ago
+19
Maintaining conference room calendars, helping with A/V setup for meetings, answering phones, greeting visitors, managing inventory and ordering of office supplies, and fixing printer issues. Answering many different questions and fulfilling requests for things every day, including requests for our Hireology employees, business guests, vendors, and customers.   Project manage different long-term projects and logistics for our office, including managing project scopes and individual tasks to their successful and timely conclusions. Owning our facilities management to ensure our office is in tip-top shape every day. From the kitchen to the conference rooms, you’re responsible for making sure everything is tidy and stocked. Serve as a company culture evangelist, office and event planning expert. You’ll be a curator of our company culture through your creative event planning and execution, and you’ll find ways to deliver WOW moments for our team and our visitors whenever possible. You’ll serve as Hireology’s office expert; a utility player that proactively adjusts to shifting priorities, steps in wherever needed and responds positively to any and all inquiries/concerns.

Global Facilities Manager

Ensono
Chicago
1 week ago
+35
Directing, coordinating and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling. Coordinate day-to-day operation and maintenance duties in leased and owned portfolio office buildings to ensure service reliability and work environment standards are achieved. Work with the buildings/landlords on preventative and corrective maintenance activities. Work/coordinate with outside vendors (e.g. furniture, data/cabling) to complete projects. Investigate facilities' issues/concerns and analyze, recommend, and implement solutions. Manage facilities’ budget, drive efficiency/cost-savings and bring industry-best practices to Ensono real estate portfolio. Participate in the short/long term planning for occupancy needs in each location. Contributing to ongoing enhancement, integration, and productivity improvement for operating model. Interfaces with vendors. Prepares and presents technical and finance data on the facility. Assists with customer site surveys as required to insure successful installation of services.

Office Administrator

Guaranteed Rate
Chicago
1 week ago
+20
We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.

Office Services Coordinator

General Office Assistant

Office Assistant

Receptionist

DialogTech
Chicago
1 week ago
+43
As the Receptionist, you will be the first point of contact for all visitors and guests to our office, so you will play an important role in setting a strong first impression of the DialogTech brand. We are looking for an enthusiastic, friendly and welcoming individual to greet all employees and visitors upon arrival to our suite. You will maintain responsibility for processing all mail and shipments that arrive to the office. This position will be part-time, 20 hours per week schedule TBD. 

Office Manager / Executive Assistant

Tock
Chicago
1 week ago
+27
Our team is very good at taking care of their areas of expertise. We need a Jack or Jill of all trades to help take care of the team.  You’ll also help to manage the daily schedule and calendar of our executive team. You’ll purchase all office assets, maintain office supplies and groceries and coordinate team meals with our catering partner. Fear not, our office manager isn’t just a paper pusher, the job requires a go-getter who can organize and manage an office.  Long and short? We’ve got a fantastic team and they need super support. That’s where you come in.

Customer Success Representative

HAAS Alert
Chicago
1 week ago
+13
HAAS Alert is changing how emergency vehicles and other road fleets communicate with vehicles and road users. Our unique collision prevention service aids motorists, connected and autonomous cars to make safer, smarter driving decisions. In-car safety alerts and autonomous solutions are integrated via in-vehicle systems and navigation apps. HAAS Alert was recently named to Built In Chicago's List of 50 Startups to Watch in 2019.   Overview We

Receptionist

project44
Chicago
1 week ago
+27
Greet and direct all visitors, including vendors, clients and job candidates. Receive, screen all incoming phone calls and transfer them appropriately.  Tidy and maintain the office general areas and conference rooms. Collect mail and distribute appropriately, track packages, order and direct gifts. Manage office supply inventory and snack supplies. Assist in maintaining office technology (phones, TVs, internet, etc.). Perform other general office support functions as needed.

Facilities Systems Specialist

IMC Trading
Chicago
1 week ago
+13
Supervising multi-disciplinary teams of staff including cleaning, maintenance and security. Ensuring that basic facilities (e.g. water and heating) are well-maintained. Allocating and managing space between buildings. Ensuring that facilities meet government regulations and environmental, health and security standards. Advising on increasing energy efficiency and cost-effectiveness. Overseeing building projects, renovations or refurbishment. Helping to relocate to new offices and to make decisions about leasing. Coordinate system repairs and monitor system performance. Maintain adequate parts inventory and order items as necessary. Execute equipment audits.

Operations Coordinator

Nextpoint
Chicago
1 week ago
Who We Are: Nextpoint is a pioneer in Legal Tech and a market leader in cloud-based eDiscovery and trial solutions for law firms, corporations, and government agencies.  Our eDiscovery platform helps attorneys manage large data sets, identify relevant information via AI and complex searches, and organize the evidence to build compelling arguments to support their clients' interests.  The legal industry is undergoing an exciting transformation as

Community Manager

Omnium Blockchain
Chicago
2 weeks ago
Omnium is Chicago’s first and only blockchain innovation ecosystem. As its Community Manager, you will serve as the ultimate cultivator of the budding, vibrant, and local blockchain community inside our coworking space and online. By managing all aspects of Omnium coworking space operations, membership, and community engagement, you will be responsible for driving successful outcome for Omnium and the technologists of tomorrow it exists to raise

Administrative Assistant / Personal Assistant

Blueprint Talent Group
Chicago
2 weeks ago
ABOUT THE ROLE We are looking for a reliable, proactive, and trustworthy Administrative Assistant/Personal Assistant to ensure our company and Managing Partner is performing at the highest level. The ideal candidate enjoys creating order out of chaos, is great with people, and trustworthy enough to handle both personal and internal company matters with discretion. Typical tasks will include both recurring and ad hoc tasks and projects for the

Office Manager

Snapsheet
Chicago
3 weeks ago
+48
As an Office Manager, you are energetic, organized, and enjoy helping others. You have experience with managing multiple tasks, driving employee engagement initiatives, and assisting employees with office needs. You will act as the primary point person responsible for making sure our office runs smoothly. You like to create solutions for issues that arise and thrive in an ever-changing environment. You are a self-starter with the keen ability to prioritize tasks. If this sounds like you, keep reading!

Office Manager (Part-Time)

Matterport
Chicago
3 weeks ago
+28
Meet, welcome, and onboard new hires. Ensure proper and consistent conduct in the office. Answer general HR questions for the office. Serve as the first point of contact for employee relations issues. Work with HR and Facilities teams at HQ to sync all initiatives, trainings, and roll outs. Plan and organize Company offsites and parties. Spearhead the MatterportCares initiative in Chicago. Plan and organize the annual Sales Kickoff Meeting (SKO). Be the liaison for all issues with the building and building management. Manage snack service at the office. Manage weekly lunches and food spend. Manage and order office supplies.

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