Overview
Sittercity, a fast-paced and dynamic web company founded in 2001, operates a highly successful online childcare subscription service that connects millions of families with babysitters and nannies around the country. In 2015, Sittercity launched Chime, a new, on-demand babysitting service that’s now available in NYC, Chicago, Boston and Washington, D.C. If you love a good challenge and want to put your skills to work with a company that makes a difference in families’ lives, then Sittercity is the place for you.
Our Office Manager manages the general administration and office services for our office. Reporting to senior management and human resources, this employee will also provide effective leadership in supporting a positive culture and work environment.
The ideal Office Manager will be experienced in managing a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoys managing organizational effectiveness.
Responsibilities
• Provide effective leadership to support a positive environment; developing operations and procedures for administrative tasks, including catering, office supplies travel, expense reporting;
• Plan and coordinate all administrative aspects of our Board of Director meetings;
• Supervise and coordinate the effective and timely preparation of various budgets and other databases;
• Negotiate the purchase of all office supplies, furniture and office equipment for the company in accordance with company purchasing policies and budgetary requirements;
• Manage files in SharePoint pertaining to contracts, legal records, leases and confidential files;
• Partner and support HR to maintain office policies as necessary;
• Assist with the hiring and onboarding of all new hires;
• Manage our weekly team lunch programs and agendas;
• Provide general support to visitors.
Requirements
• College degree preferred; minimum of 4 years of work experience as an Office Manager;
• A self-starter; one who makes sound decisions, anticipates problems and pays close attention to detail to maintain a well-functioning office environment;
• Solid knowledge of office management systems and procedures;
• Effective time management and organizational skills with a high level of attention to detail;
• Confident, confidential, self-motivated with a professional demeanor at all times;
• Proven office and project management experience in a fast-paced environment;
• Ability to work well under pressure and exercise sound judgment and discretion - feels no task is too small;
• Excellent time management skills and ability to multi-task and prioritize work;
• Attention to detail
• Solid problem-solving skills;
• Excellent written, verbal and interpersonal communications;
• Strong organizational and planning;
• Proficiency in MS Office;
• Ability to work overtime when needed.
Our Workplace
Sittercity operates in a casual and fun environment in the River North neighborhood of Chicago. Perks include meditation classes, healthy snacks, weekly team lunches and quarterly outings. In addition, we offer a very competitive benefits package including health, dental, short/long-term disability, life insurance, 401(k) and an open time off program.
Sittercity is a recipient of the 2016 WorldatWork, Work-Life Seal of Distinction Award for demonstrated leadership in workplace strategies and practices to help employees achieve success in work-life effectiveness.
Sittercity is an Equal Employment Opportunity Employer committed to hiring a diverse workforce. We consider all applicants for employment without regard to race, color, sex, sexual orientation, gender identity, religion, age, national origin, disability, veteran status, or any other basis as prohibited by federal, state or local law. Sittercity participants in E-Verify and background checks all employees.
