Accounts Receivable Supervisor

The Stepping Stones Group is looking for an Accounts Receivable Supervisor who is ready to step in and help a rapidly growing company get to the next level. This person will take ownership of the billing team and will help to streamline processes as well as recommend opportunities for improvement. We are interested in candidates who are eager to learn and take on additional responsibilities when presented. The ideal applicant should display a positive and proactive attitude, strong organizational skills, strong excel skills, an ability to prioritize and multitask and be a strong communicator as he or she will frequently deal with customers and work closely with co-workers and management.

Principle Duties

• Responsible for the Accounts Receivable function, and team, including direct support during peak periods and absences.

• Project lead on integrating invoicing/cash receipts of acquired companies by onboarding to existing model.

• Work with other departments (HR, Payroll, Account Executives) to ensure that timely and relevant communication occurs and to identify areas of potential improvement of day to day operations.

• Lead collection calls with weekly team meetings, oversee collection of past due accounts and assist in escalations when required.

• Gain a working knowledge of relevant contract terms such as: bill rates; payment terms; billing period; required support documentation; and, other terms and conditions pertaining to invoices.

• Ensure daily cash receipts are recorded accurately and timely into accounting system, oversee remote bank deposits and assist with issues on monthly bank statement reconciliations.

• Oversee and/or pull data from time keeping system for bi-weekly and monthly billing reports to upload to accounting system for invoicing.

• Effectively communicate and work closely with management to keep them updated on cash receipts, incentives, aging, and overall status of invoices.

• Maintain workload of school districts to stay up to date and knowledgeable of billing processes.

• Work with external auditor requests at year end as needed.

• Assist with state tax registrations and filings.

Required Qualifications:

• Intermediate level skills in Microsoft Excel.

• Experience accessing and utilizing ERP financial software applications, proficiency with Microsoft GP
Dynamics preferred.

• Strong analytical and problem-solving skills.

• Superior written and verbal communication skills.

• Strong organizational skills with the ability to prioritize and multi-task.

• Strong work ethic – ability to meet deadlines in a demanding, detail-oriented environment.

• Enthusiastic team player, willing to assist others where necessary.

• Willing to travel up to 20%.

Education and Experience:

• Bachelor’s degree in Accounting or equivalent combination of education and experience.

• Three to five years of equivalent work experience.

• At least two years of experience supervising 2 or more staff members.