Part-time Accounts Payable Specialist

| Chicago
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The Company:  Cappex

Cappex’s mission is to move every student closer to Day One at the college that’s right for them. We get excited about converting a confusing, high-stress time in a student’s life into a simple, organized, pursuit for the perfect fit. Cappex is growing and needs innovators like you to support our mission.  Join our team today and help connect students to their dreams.

The Role:  Part-time Accounts Payable Specialist

The Accounts Payable Specialist manages the day-to-day operations of A/P. The AP Specialist provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by issuing payments and processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely, and accurate manner. This role is responsible for performing the full-cycle accounts payable duties.

What you would do:

  • Enter and code invoices into accounts payable system
  • Obtain proper approval for vendor invoices
  • Issue vendor payments
  • Set up and maintain vendors in QuickBooks
  • Maintain vendor files
  • Review employee expense reports for compliance with policy and process accordingly
  • Reconcile corporate credit card account and ensure transactions are assigned to the proper expense account in QuickBooks
  • Assist in administering corporate credit card program
  • Update fixed asset and pre-paid expense schedules based on purchases
  • GL account reconciliations and reporting
  • Post journal entries
  • Remit sales and use tax
  • Reconcile 1099-MISC report; prepare and send 1099-MISC forms
  • Special projects as assigned

What we’re looking for:

  • Minimum of one year of accounts payable experience desired
  • 24-29 hours per week
  • Experience with QuickBooks is a plus
  • College students pursuing a degree in accounting or finance are welcome to apply
  • High level of organizational skills and accuracy; strong attention to detail
  • Strong Excel skills needed, including demonstrated experience with pivot tables and VLOOKUP

To Apply:

All applications will be kept confidential. We appreciate all interest, but will only contact those applicants with whom we wish to proceed further.


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