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Event Coordinator Trainee (Chicago, IL)

| Chicago

Event Production Department, reporting to Senior Project Manager
Term: August 1, 2019 to January 31, 2020


To support our growth, we are looking to recruit a superior group of Event Coordinator Trainees who will deliver our service following our high quality standards. You will be responsible for supporting pre-event and onsite operations. You will be learning everything you need to know about project management, team leadership and events ROI. You may have the opportunity to deliver an entire project autonomously by the end of your term. This is a paid position.

This internship is meant for candidates who privilege unique and down-to-earth experience rather a big name on the CV. You will be exposed to a vast number of conference settings, all kind of event stakeholders, and exciting technology concepts. You will also quickly take over important responsibilities within the Event Production team.

On-top of that, this traineeship may either lead to a full-time position in the company as a Project Manager, or a freelancer position as Event Coordinator.

Your qualifications

  • Detail-oriented, a tribute to our Swiss heritage
  • Client empathetic with strong business sensibility
  • High-standards achiever without excuses
  • Can-do attitude, curious and self-learner
  • At ease with computers, technology and standard softwares (Powerpoint, Excel, Word)
  • Willing to travel an average of 2-3 events per month, representing ~12-15 days away
  • Candidates with experience in AV company / event agency a plus
  • Proficient in English

Your responsibilities

1. Project Coordination

  • Implement content in the app using our CMS, based on clients and project leads requirements
  • Participate/Lead project kick-off and reviews with project lead and clients
  • Coordinate IT, logistics and other requirements with internal / external third-parties
  • With demonstration of superior work, fully manage and deliver small-scale projects
  • Create statistics and exports reports
  • Maintain project status and resources

2. Onsite support

  • Travel to event destinations with relevant equipment
  • Set up IT infrastructure (network, access points, servers)
  • Provide assistance to participants
  • Set up and deliver live interactivity: Facilitate engagement activities

About SpotMe
SpotMe transforms meetings and inspires participants with mobile solutions that spark new ideas, kickstart networking, drive strategic alignment, and more. The SpotMe team has been delivering mobile interactivity integral to thousands of global events since 2001. We inspire greater participation, connection and effectiveness, through state-of-the-art mobile technology and consulting services for events and conferences. Our clients are Fortune 500 companies, creative and production agencies, and NGOs.

We have a very diverse team of 150 people in 5 offices around the world, and we help stage hundreds of client events per year in all corners of the globe. The work we do knows no boundary, and we’re always on the lookout for people not content to live within them.

Our mission is to make events better and transform participants and organizers. We believe events are experiences that should mark the minds, something bigger than simply gathering a crowd at the same place. Our technology and 18 years know-how allow us to achieve these goals, enabled by our team of talented, creative and perfectionist people.

To get more of a feel and check out some of the recent achievements of our team, visit spotme.com

Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • jQueryLibraries
    • ASP.NETFrameworks
    • MySQLDatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • SketchDesign
    • TrelloManagement
    • WordpressCMS
    • SalesforceCRM
    • PardotCRM


SpotMe is located in West Town of Chicago near the Chicago/Milwaukee blue line and Chicago 66 bus.

An Insider's view of SpotMe

What's something quirky about your company?

With a diverse team of 140 professionals from 30 nationalities, one of the things that I appreciate the most is how we all come from different backgrounds and can therefore assist each other on different levels. We each bring very unique skills to the team which is quite enriching.

Sandrine Jabouin

Business Development Manager

What projects are you most excited about?

Large-scale projects of 2,000+ participants excites me the most because of the data that is analyzed from multiple engagement channels. Leaving a lasting impression is one of my biggest goals and seeing the data collected from these events confirms that I created an app that thousands of users experienced a personalized, positive interaction.

Rob Burger

Customer Experience Specialist

How does the company support your career growth?

Personally, I'm constantly inspired with new projects and goals that challenge me to be a better professional. The beauty of developing in your career, is to do things that are out of your comfort zone, maybe fail, but always learning and improving ways to be better. What I love about SpotMe is the support and trust I get to become a true leader.

Alexandra Tamashiro

Marketing Manager

What are SpotMe Perks + Benefits

SpotMe Benefits Overview

Since 2001, SpotMe has been the mobile engagement platform for visionary leaders who believe that events can drive transformative change. SpotMe has recently been recognized by G2 Crowd as the leading pure play mobile event app, a growing space that represents more than $1 billion in potential annual revenue. Today, SpotMe serves over 220 global brands, including 80 Fortune 500 companies. Some of the world’s largest companies – including Novartis, L’Oréal, Bank of America and Daimler – use SpotMe to connect every event to their greater story.

At SpotMe it is clear we take care of our clients but we also take care of our employees. We offer employees based in the Chicago and New York a variety of health and welfare benefits to them and their family members. From BlueCross BlueShield PPO plan, competitive pay, 401(k) with matching benefits, and a flex spending plan program. We pay 100% of the cost of vision, disability and life insurance for our employees.

Some additional perks of working at SpotMe include global travel opportunities, weekly dry cleaning services, full-stock fridge, flexible work hours, free parking, and the best company outings.

Friends outside of work
Eat lunch together
Daily stand up
Open door policy
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Dental Benefits
We provide dental coverage through Principal
Vision Benefits
VSP offers a wide range of coverage and is at no cost to employees.
Health Insurance Benefits
We offer a rich Blue Cross/Blue Shield PPO plan.
Life Insurance
SpotMe offers a Life Insurance of $50k at no cost to employees.
Retirement & Stock Options Benefits
SpotMe's 401(k) retirement plan offers a broad selection options.
401(K) Matching
SpotMe matches 50% of employee compensation deferral up to 6% for a potential annual match of 3% of employee’s salary
Performance Bonus
SpotMe's performance plan includes bonus paid twice a year based on performance when employees meet targets set by their direct supervisors or bonus after a successful event was executed.
Child Care & Parental Leave Benefits
Generous Parental Leave
SpotMe offers 8 weeks of paid maternity leave and 2 weeks paid of paternity leave. Additional unpaid leave may be requested and approved by management.
Flexible Work Schedule
Remote Work Program
SpotMe lets all employees work from home at least once a week, pending their manager's approval.
Vacation & Time Off Benefits
Generous PTO
SpotMe's vacation policy includes 20 days of paid time off annually and 5 days may be carried over. Any weekend travel/work days are compensated by equivalent PTO days.
Paid Holidays
SpotMe offers all employees paid time off to observe all major holidays.
Perks & Discounts
Casual Dress
SpotMe's has a business casual dress code that includes jeans and t-shirts.
Company Outings
SpotMe has quarterly meetings followed by team building events and dinners and company-wide annual holiday parties.
Stocked Kitchen
SpotMe has a fully stocked kitchen including unlimited snacks, coffee, tea and avocados.
SpotMe has a free parking lot.
Fitness Subsidies
SpotMe reimburses its employees $50 per month for health and fitness services and activities.
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