Location:

222 W. Merchandise Mart Plaza, 12th Floor  Chicago, IL

About 1871

The story of the Great Chicago Fire of 1871 isn’t really about the fire. It’s about what happened next: A remarkable moment when the most brilliant engineers, architects and inventors came together to build a new city. Their innovations – born of passion and practical ingenuity – shaped not just Chicago, but the modern world. What started 140 years ago continues to this day.

Chicago’s brightest digital designers, engineers and entrepreneurs are shaping new technologies, disrupting old business models, and resetting the boundaries of what’s possible.

Come to a place where you can share ideas, make mistakes, work hard, grow professionally and, with a little luck, change the world. If that sounds like you, join us.

The Role:

We are seeking a professional to serve a key function within our organization – working with the events team to make a strong contribution to the success of the organization. The ideal candidate will have the ability to assist with management, administration and logistics for hundreds of events annually in the city's largest and most vibrant incubator and workspace.

Responsibilities:

• Assisting with coordination and scheduling of events such as meetings, conferences, lectures, panel discussions and organized networking. Coordinating logistics for catering and entertainment, if necessary.
• Ensuring all logistics such as staff coverage and facilities are secured.
• Communicating effectively with the front desk staff to ensure they are informed of any incoming or outgoing guests and/or deliveries.
• Preparing and modifying event contracts and handling related paperwork.
• Generating event registration invites for designated events.
• Meeting with some organizers to conduct preparatory walk-throughs.
• Assisting with managing on-site production and clean up for events as necessary.

 Qualifications:

• Excellent communication skills, including writing, proof reading skills, and speaking.
• Ability to manage multiple projects and work assignments.
• Excellent interpersonal skills both in person and by phone, with high professionalism.
• Excellent customer service ethic and high expectations for quality.
• Bachelor’s degree preferred.
• At least 1 year experience coordinating special events.
• Proficient using Microsoft Word, Excel, PowerPoint, Gmail, Google Docs, and web searches.

Structure

Compensation is based on experience. Position is eligible for an up-to-10 percent annual bonus based on performance.

Position reports to the COO and the VP of Events and Content Creation jointly. Position will work closely with other members of the Events Staff.