Executive Assistant
OVERVIEW
We are seeking an Executive Assistant to join our team at the Tribune Tower in downtown Chicago, Illinios. In this role, you will provide administrative support to the CEO and CFO/EVP of tronc, as well as the of President troncX t. The right person for this role has relevant experience handling sensitive and highly confidential material/information.
At tronc we continue to drive transformation and help power the future of digital news while promoting award-winning, culture-impacting journalism. We’re in a unique position in that we're a well-recognized brand with an innovative, start-up mentality. If you’d like to directly impact the success of our revolutionary company (and would like to grow with us, of course), then this may be the job for you!
We Offer:
- A comprehensive rewards package – we know that salary alone isn’t all you’re looking for, which is why we provide a 401(k) plan with match, and offer great medical, dental, and vision insurance - we even pay for your life insurance. We offer employees access to coordinated discounts and perks through an outside agreement, as well as allow unlimited time off during the year to help you achieve work/life balance.
- A supportive work environment – we value our department culture, founded on bright people with passion for their work.
- An innovative and collaborative team that listens and implements great ideas, no matter where in the department they come from – team members of all levels are respected and heard.
JOB DUTIES
- Manage complex schedule and coordinate meetings, conferences, events, etc. for the executives, including scheduling appropriate facilities, ordering refreshments, issuing invitations or meeting notices, preparing presentation/ hand-out materials, and follow-up correspondence.
- Screen and prioritize incoming calls and mail/correspondence, taking appropriate actions as necessary.
- Make travel and accommodation arrangements as necessary.
- Process invoices and expense reports/American Express reconciliation.
- Monitor and maintain an appropriate inventory of office supplies, placing special orders as needed within pre-established supplies budget.
- Prepare a variety of management reports by collecting and consolidating data and establishing procedures for setting up information in files, on PCs, etc.
QUALIFICATIONS
- At least five of advanced administrative experience.
- Excellent communication, interpersonal, and organizational skills are essential.
- Demonstrate the ability to handle multiple projects and priorities yet respond and adapt to changes in those priorities.
- Proficient in Microsoft Office. Ability to design, create, and edit PowerPoint presentations for executive leaders
- Must be resourceful to establish effective work relationships to utilize company resources to resolve issues and meet deadlines.
- Must be able to prioritize competing requests and manage busy schedules.
COMPANY INFORMATION
tronc (formerly Tribune Publishing) is a media company rooted in award-winning journalism, which harnesses proprietary technology to present personalized, premium content to a global audience in real time. We draw content from its vast media portfolio, where a commitment to informing and inspiring communities has earned 92 Pulitzer Prizes and a monthly audience of 60 million. From pixels to Pulitzers, our brands optimize content and create engaging experiences for audiences across all channels.
We value diversity and are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
To harness the power of innovation, tronc invests in the development of its diverse employees. We aspire to leverage the qualities and appreciate the unique skills that each person brings to the company. We believe in fostering growth, learning new skills, and making sure every team member feels valued. If you think you'd be a great fit here, we'd love for you to apply!