Office Manager
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As Office Manager at Civis Analytics, you will have the unique opportunity to own core functions of our office operations. The position requires a smart resilient individual who has the ability to juggle multiple tasks at once while maintaining a positive attitude and cool head.
Civis Analytics helps organizations solve, big meaningful problems using data. Our cloud-based platform empowers organizations to run analytics faster, smarter and more accurately.
We value creativity, hard work, and on the job excellence. In return, you’ll work in a fun and passionate work environment. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States.
We value creativity, hard work, and on the job excellence. In return, you’ll work in a fun and passionate work environment. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States.
RESPONSIBILITIES
- Oversee daily operations at our Chicago HQ
- Manage the reception area to maintain professional image
- Supervise the maintenance of the office includes arrangement and housekeeping of office facilities such as the café/kitchen area and conference rooms
- Ensure that the office is operating efficiently by ordering office supplies and managing vendor relationships for janitorial, office supplies, property management
- Maintain conference room calendars
- Welcome and greet all guests
- Answer, screen and accurately direct calls
- Sort, open and distribute all incoming mail and packages to HQ and PO Box
- Assist with the coordination of meetings and events including organizing cost estimates and scheduling required vendors/supplies for each event
- Handle certificate of insurance (COI) requests
- Coordinate and assist with basic AV needs in the office
- Participate as needed in special projects
MINIMUM QUALIFICATIONS
- Desire to be a career administrative assistant
- Strong emotional intelligence and resilience
- Problem solving skills with an attention to detail
- Exceptional communication and interpersonal skills
- Ability to work some nights and weekends when needed
- Passion for operational efficiency and process optimization
- Have a bias towards automation
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