The Position:

InContext Solutions is looking to hire an Office Manager for its Chicago Headquarters location. This is an exciting and fun opportunity to join a Technology and Market Research company in downtown Chicago. We’re looking for a polished and professional individual who is project oriented, organized and pays close attention to detail – ultimately someone who thrives in the fast-paced environment of a tech start-up. As Office Manager, you will be part of our Talent Management team but you will work closely with everyone in the company to keep the office running smoothly and happily. You will have opportunities to train and learn about things outside your core job skills while continuing to refine and improve upon the tasks you’re really good at. 

Responsibilities: 

• Visitor Management: Greet and direct all visitors; including vendors, clients and job candidates. Maintain a professional demeanor when receiving and screening all incoming phone calls, connecting them to the appropriate personnel.
• Meetings & Events: Manage office catering, event planning and coordination of companywide off-site events, luncheons, Lightning Talks, trainings, etc.
• Employee Relations: support VP of Talent Management with scheduling of interviews, maintaining and updating candidates in our applicant tracking, Jobvite, as well as seeing through a successful onboarding experience for new hires.
• Office: Supervise the maintenance of office and equipment, communicate with building management for specific needs or issues.
• Equipment & Necessities: Monitor and maintain office supplies, kitchen snacks, kegerator and equipment for the entire staff.
• Communication: Responsible for companywide announcements, mail distribution and monitoring of the company’s phone system.
• Personal Records: Refine filing systems and office organization so we can find things when we need them. Track employee birthdays and work anniversaries (including monthly announcements).

Qualifications: 

• Bachelor’s degree with a least 1+ years’ experience working in office management or administrative role
• You are personable, friendly, and curious
• Enjoys a dynamic, challenging and team-oriented work environment
• Self-motivated and resourceful, with the proven ability to prioritize, multi-task and operate successfully in a company with shifting priorities
• You possesses strong communication skills and with great attention to detail
• Ability to see opportunities and make them your own
• You want to learn more about HR and Talent Management