Office Manager (Part-Time)
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As Office Manager of our DC office, you will have the unique opportunity to own core functions of our DC office operations. The position requires a smart resilient individual who has the ability to juggle multiple tasks at once while maintaining a positive attitude and cool head.
Civis Analytics helps organizations solve, big meaningful problems using data. Our cloud-based platform empowers organizations to run analytics faster, smarter and more accurately.
Civis Analytics has opportunities for applicants who are seasoned professionals, brilliant newcomers, and anywhere in between. We are looking for detail-oriented individuals from diverse backgrounds with demonstrated quantitative and problem-solving skills. We value creativity, hard work and on-the-job-excellence and offer competitive compensation. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States.
To learn more about our culture, check out Civis Analytics on The Muse!
Responsibilities- Supervise the maintenance of the office including housekeeping of office facilities such as the kitchen area and conference rooms
- Ensure that the office is operating efficiently by ordering office supplies, submitting building work orders, and maintaining relationship with building property management and janitorial vendor
- Assist with assembling client proposals and work via formatting and printing materials
- Manage the reception area to maintain professional image
- Maintain conference room calendars
- Welcome and check in all guests
- Answer, screen and accurately direct calls
- Sort, open and distribute all incoming mail and packages
- Responsible for shipping packages including packages to Chicago HQ
- Assist with the coordination of meetings and events including organizing cost estimates and scheduling required vendors/supplies for each event
- Train employees on and assist with basic AV functions in the office
- Participate as needed in special projects
- Coordinate and assist with company event logistics
- Strong emotional intelligence and resilience
- Problem solving skills with an attention to detail
- Exceptional communication and interpersonal skills
- Ability to work some nights and weekends when needed
- Passion for efficiency and process optimization
- Have a bias towards automation
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