Are you the planner in your group of friends, at work or at home? Are you able to research, initiate, execute and follow up on tasks with little supervision and effectively communicate your activities and results to others? If so, the Tradeshow Coordinator and Marketing Assistant position at VelocityEHS may be your place to shine! This position is ideal for an eager, detail-oriented planner who wants to be at the epicenter of an increasingly important, high-profile program within a growing company.

The VelocityEHS work environment is dynamic and innovative.  We have a results-oriented culture that demands intelligence, teamwork and follow through.  If you have these qualities and take pride in achieving your goals, while helping contribute to the success of your team and VelocityEHS as a whole, then this is the job for you. Check out the details below and apply now.

Key responsibilities include but aren’t limited to:

·          Coordinate and execute all speaking event and tradeshow activities to meet deadlines and budget constraints

·          Run pre-show planning meetings, create post-show reports and conduct post-event measurements and follow-ups

·          Serve as the point-of-contact, both internally and externally, for all event-related inquires

·          Manage the event calendar distribute as needed, including sending Outlook invites to speakers and exhibiting staff

·          Update, create and prepare standard operating procedures (SOPs) for common event activities

·          Develop variations of speaking proposal titles and descriptions to satisfy different application requirements

·          Order all speaking and exhibiting services, and coordinate shipping for all show materials to ensure their timely and cost-effective delivery

·          Provide administrative oversight of all event-obtained sales leads

·          Perform inventory checks of printed collateral, giveaways and display materials, and facilitate reprints, reorders and repairs as warranted

·          Research, evaluate and propose new exhibiting, speaking and event-related marketing opportunities

·          Work effectively and efficiently in an independent fashion, as well as within cross-functional teams that include company executives, to satisfy event program objectives

·          Assist with managing publication listings, memberships, subscriptions and media contact lists

·          Execute various other marketing-related projects on an as-needed basis

Minimum Skills & Qualifications

·          Bachelor's degree or equivalent experience

·          0-5 years of experience coordinating tradeshows, events or meetings

·          Demonstrated ability to work in an administrative capacity

·          Proven experience working against, and meeting, deadlines

·          Experience using Microsoft Office products (Outlook, Excel and Word)

·          Strong decision-making, critical thinking, multitasking, organizational and prioritization skills

·          Outstanding verbal and written communication skills, as well as customer service and interpersonal skills

·          Self-motivated, dependable and persistent

·          Capable of working independently as well as within in a team

·          Stress-tolerant, adaptable, cooperative and collaborative

·          Capable to assist with packing, carrying, and transporting show materials

·          Flexibility to travel 10% of the time

·          Availability, as needed, to respond to calls/emails outside of 8am-5pm, Mon-Fri timeframe from representatives attending conferences

Preferred Skills & Qualifications

·          Bachelor's degree in marketing or closely related field

·          Proficiency in Microsoft Office (Outlook, Excel,  Word, and PowerPoint)

·          Experience using Adobe products (Acrobat, Photoshop, Illustrator), Salesforce, Marketo, social media applications (e.g., blogs, Facebook, Twitter, LinkedIn, etc.) and Web CMS applications (e.g., Sitefinity)

At VelocityEHS we’re all about helping companies around the world promote a safer work environment for their employees. We develop innovative on-demand (cloud-computing technology) safety and compliance management solutions that enable our customers, environmental health and safety (EH&S) professionals in a wide range of industries, to work faster and more cost-effectively in administering their overall safety compliance programs.

Headquartered in the heart of downtown Chicago, VelocityEHS is much more than just a place to work. VelocityEHS has cultivated a unique environment where success is both a journey and an everyday occurrence. We work hard and play hard because we love what we do. We place a high value on teamwork, and at the same time, look for individuals who are self-motivated and willing to take risk to help the company advance.

VelocityEHS offers many benefits, including:  paid time off, health/dental insurance, 401(K) plan, casual dress, transit benefit program and more. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability. We welcome and encourage diversity in the workplace.