Coord, Administrative
Overview:
Responsible for supporting the Chicago Tribune Distribution and Transportation departments as a liaison with our vendors, accounts payable and receivable departments as well as other internal departments. Coordinator also oversees device management for our transportation vehicles as well as carrier trackers for our weekly TMC deliveries
Responsibilities:
- Orders all supplies for Distribution and Transportation departments, ensuring that the orders meet the criteria of our procurement department
- Acts as the main liaison for the office copiers and supplies
- Acts as the main liaison with accounts payable and receivable departments
- Submits, codes and ensures accurate payment of vendor invoices for Distribution and Transportation including setting up new vendors
- Acts as the main liaison with Sprint and Agilis systems for over 800 tracking devices and cell phones used for driver tracking and communication
- Maintains verification address lists for all non-paid delivery verifications
- Oversees power mule and strapping machine repairs for the field that are performed at Freedom Center, at a cost savings to the company
- Coordinates Newsmaker reward program for all of Manufacturing and Distribution
- Assists the Transportation department with weekly reports and daily office business
- Monitors and maintains help wanted ads and distributes potential candidates to all distribution companie
- Generates and distributes complaint reports and other KPI data for the Distribution department
- Monitors publication specific e-mail boxes and performs necessary tasks to resolve consumer related delivery compliance issues
- Assists local customer retention efforts by contacting both internal and external publication subscribers that are on the verge of cancellation due to delivery and billing issues
- Follows up with subscribers to ensure ongoing issue resolution on an as needed basis.
- Accessible and available to respond to other department emergencies as needed when not on vacation, personal time, or responsibilities not assigned to backup
- Executes all duties and responsibilities in a manner consistent with the standards of conduct of the CHICAGO TRIBUNE.
Qualifications:
Should have 2 years of college or equivalent related experience and be familiar with business operations. Candidate must have computer skills that would enable work within standard MS Office applications, as well as possessing the ability to learn company specific software programs.
Candidate must demonstrate a positive attitude, collaboration, motivational, interpersonal and communication skills, and the ability to work in a team environment. This position will support all members of the Distribution and Transportation departments and will require the ability to effectively communicate with customers and vendors, as well as departments within the organization. This position requires a sense of urgency to challenge the status quo, to take intelligent risks, and to maintain a competitive spirit. This position requires conceptual, analytical problem solving and decision making abilities as well as the ability to communicate and to work independently.