Operations Coordinator
Cash is the lifeblood of every business. Cash stuck in Accounts Receivables is frustrating, time-consuming, and detrimental to a business’ cash flow. Multiple systems, repetitive tasks, and constant follow-ups are inefficient, annoying, and costly for a business.
FinanceFuel accelerates cash flow by speeding up Accounts Receivable and doing all the needed work while leveraging the software & tools already in use. We combine process automation with Accounts Receivable experts to take over A/R tasks for a business and collect their owed money faster.
We are a B2B fin-tech startup looking for an Operations Coordinator who can be the jack of all trades and tackle multiple projects throughout a day. You will lead and assist projects in many departments and will be a crucial part of the team. We are looking for someone who is very organized, intuitive and wants to be a key member of a growing company with plenty of growth opportunities.
Responsibilities:
Execute on projects needed in all departments and anticipate work needed to move the needle
Assist with recruiting efforts and ensure a positive candidate experience by greeting candidates, organizing schedules, and coordinating onsite interviews
Schedule internal/external appointments, onsite and offsite meetings, setup conference calls, candidate interviews and maintain calendars using G-suite (Google)
Lead & Assist with employee on-boarding including but not limited to day 1 set up (laptop, cell phone, desk, key meetings) and new hire paperwork
Assist with drafting and publishing organizational announcements
Create Excel spreadsheets and PowerPoint presentations
Organizing, creating, and ordering marketing materials
Prepare and modify documents including correspondence, reports, drafts, and emails
Assist with coordinating travel itineraries for team members
Assist with company-wide event planning including catering, accommodations, and other logistics
Research and organize lead lists and other sales collateral
Misc in-office needs and to-dos
Qualifications:
Bachelor’s degree and 2+ years of operations & administrative experience
Intuitive and anticipate what needs to be accomplished on projects
Computer savvy and proficient in G-Suite & Microsoft applications
Ability to prioritize projects and strong problem-solving skills
Good research skills with attention to detail
Excellent communication and interpersonal skills; ability to interact with all levels of employees as well as candidates and visitors
Superior time management and organizational skills, including ability to multi-task and prioritize
Strong sense of urgency and problem-solving skills
Ability to act swiftly under pressure and adapt to changing priorities and processes
Self-starter who is action and results oriented
Detail oriented with exceptional time management and organizational skills
Your values align with ours: Passionate, Prepared, Adaptable, Fun, and Intelligent
* Must be located in Chicago, IL