Reporting into our Finance team, and working closely with Human Resources, the Payroll Processing Accountant will provide payroll, reporting, accounting, administrative and analytical support for VelocityEHS. You will be responsible for processing multi-state US payroll, Canadian payroll and the administration, maintenance and accuracy of data and workflow approvals in Ultipro (HRIS). Additionally, you will assist with reporting and other various accounting functions.

This position requires a highly motivated and analytical self-starter who is an expert in using and configuring HRIS’, organized, pays great attention to detail, is deadline oriented, and communicates effectively both verbally and in writing. 

·         Responsible for inputting & processing payroll using Ultipro for US (semi-monthly/multi-state) and Canadian (monthly) employees

·         Ensure accuracy and compliance within the payroll database including new hires and changes relating to pay rates, deductions, tax withholding and reporting, W2s, garnishments, direct deposits, electronic payroll feeds, etc.

·         Establish and maintain all relevant state/provincial/local accounts, withholdings and required filings

·         Responsible for completing verifications of employment, wage verifications and support orders

·         Assist employees with payroll related inquires

·         Responsible for generating and distributing all payroll/employee related reports both internally and to external agencies

·         Prepare and file Canadian tax filings and payments on a timely basis

·         Reconcile and verify tax returns on a quarterly and annual basis.

·         Prepares annual reports and verifies W-2’s/T-4's

·         Assist with Sales Incentive calculations.

·         Reconcile monthly billing statements against payroll deductions 

·         Assist the CFO in assuring ongoing compliance with the Sarbanes-Oxley Act

·         Assist with Accounting functions outside of payroll including: coding and entering vendor invoices, payment to vendors, payment to employees, maintaining accounting ledgers by verifying and posting account transactions, verify vendor accounts and vendor maintenance, and review coding and verify math on invoices submitted.

·         Analyze General Ledger accounts in order to confirm completeness and accuracy of data; use judgment as to whether account balances are correct; examine accounting documents to ascertain that transactions are properly supported.

·         Provides other support to Finance and HR as assigned

Minimum Skills & Qualifications

·         Bachelor’s degree or equivalent work experience

·         2+ years’ experience processing multi-state US and/or Canadian payroll.

·         In-depth knowledge of payroll regulations and operation of payroll software

·         Highly skilled in use of excel spreadsheets

·         Experience with accounting software

·         Self-directed, highly motivated and able to work with minimal supervision

·         Demonstrated ability to maintain a high-level of confidentiality concerning employees, business and other sensitive data

·         Experience utilizing strong reasoning, problem solving and analytical skills

·         Strong oral and written communication, including documentation and presentation skills

·         Demonstrates proficient knowledge of measurement concepts, data collection, and analysis.

Preferred Skills & Qualifications

·         Experience with Ultipro HRIS full product suite including Cognos reporting

·         Certified Payroll Professional (CPP) strongly preferred.

·         Experience with accounting software (Intacct)

·         Advanced MS Excel skills