Payroll Specialist

Job Description

SilkRoad Technology is the world's leader in strategic onboarding for global workforce readiness and transformation. We help organizations prepare their people for change by designing intentional, personalized journeys to increase retention and maximize agility throughout their careers. SilkRoad combines our leading strategic onboarding capabilities with world-class consulting services to deliver highly scalable, personalized experiences that engage employees and drive long-term business performance such as productivity, profitability, growth and agility.

Our Finance Team is seeking a Payroll Staff Accountant responsible for payroll and equity administration for all domestic and international employees and the related accounting functions. This is a key role in the finance team that will also work closely with the human resources team.

Key Responsibilities:

Payroll and Equity

  • Handling full cycle monthly, semi-monthly, and one-off multi-state and global payroll runs, including withholdings setup/update, garnishments administration, coordination with local and international payroll providers, and ensuring accuracy of employee data, resolution of discrepancies, and preparation of reports.
  • Reviewing new and updated employee details in the payroll systems and reconciling to appropriate documentation. Processing changes to employee payroll data.
  • Maintaining payroll related validation tables in ADP module. Coordinating with ADP to set up new earnings, deductions codes, special calculations such as 401(k) match, GTL and state withholding.
  • Keeping current knowledge of payroll-related federal and state regulations.
  • Assisting with employee stock option administration, including maintenance of data in equity plan management system, reporting, and processing employee transactions to exercise options.

 Accounting and Tax

  • Performing month-end close for payroll related accounts, including preparation of payroll related journal entries and reconciliations of accounts.
  • Coordinating with ADP any changes that affect the general ledger interface from ADP.
  • Assisting in the setup of new tax jurisdictions and updates/maintains unemployment and local tax rates.
  • Ensuring compliance of ADP and Ceridian Canada tax filings with regards to federal, state, and local filings.
  • Maintaining compliance with other relevant tax requirements (not included in ADP and Ceridian tax filings), workers compensation, wage reporting, and other regulations/requirements.

 Reporting and Other

  • Assembling reports from payroll system to upload into Fidelity 401(k) and Basic FSA, each pay period.
  • Preparing and providing schedules and documents for compliance and audits (e.g. financial, 401(k), workers compensation).
  • Preparing annual labor related surveys and statistics reporting.
  • Maintaining monthly headcount reporting by department and location.
  • Managing annual W-2, T-4 process and preparing annual tax forms 3921 for exercised stock options.
  • Documenting and assessing related controls and processes and implements respective improvements.
  • Assisting in the preparation/review of additional analysis, reports, and special projects, as requested.

Required Skills
  • Detail oriented and an ability to work with minimal supervision.
  • Strong organization and time management skills and an ability to work under pressure to meet deadlines.
  • High level of discretion and a clear and professional verbal and written communication style.
  • Proficiency in MS Office applications, including Word and Excel.
Required Experience
  • Bachelor's degree in Accounting or Finance or equivalent work experience is required.
  • Minimum of three years' full cycle multi-state payroll experience for at least 100+ exempt/non-exempt employees in the U.S. is required; International payroll experience is a plus.
  • Payroll system experience, including importing employee/pay data and reporting is required; ADP Workforce Now experience is preferred.
  • Practical knowledge of United States Generally Accepted Accounting Principles (US GAAP) is required.
  • CPP (Certified Payroll Professional) certification is preferred.
  • Accounting system experience required; Experience with Microsoft Dynamics GP is a plus.
  • Experience working in a SaaS (Software-as-a-Service) or other technology company is a plus.
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Technology we use

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We're located at Wacker & Monroe on the Chicago River, steps away from Union Station. The plaza is a great place to enjoy summer sun and food trucks!

An Insider's view of SilkRoad Technology

What are some social events your company does?

We hold social events in the office often at SilkRoad. We have an awesome culture here, so we often have social events to celebrate birthdays, weddings, baby showers, etc. of employees in our Chicago office. We also always have social events when remote employees are in the Chicago office. For example, the other week we had a “game day” at the end


Manager, Client Renewals

How do you collaborate with other teams in the company?

My role is to actively work with client company executive sponsors and their subject matter experts and to also play a unique role internally within SilkRoad. I collaborate internally with marketing, sales, services, product management & development to bring forth the client’s voice, industry knowledge/trends, best-practices, & thought leadership.


Sr. Director, Strategy & Transformation

What are SilkRoad Technology Perks + Benefits

SilkRoad Technology Benefits Overview

We complement an environment that fosters success and fun, with a full range of benefits and perks to meet the needs of you and your family. SilkRoad aims to provide peace of mind when it comes to employee's health and financial well-being. We offer a wide range of benefits including health and life insurance, 401(k) plan with company match, volunteer program, and expanded maternity and paternity leave. The perk that transcends the rest is our flexible, work happy environment! SilkRoadies enjoy generous paid time off, flexible work options, and dress for your day freedom.

Volunteer in local community
Paid day off to volunteer and office-based volunteer activities.
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Highly diverse management team
Diversity manifesto
Diversity Employee Resource Groups
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Team workouts
Mental Health Benefits
Retirement & Stock Options Benefits
401(K) Matching
Employee Stock Purchase Plan
Child Care & Parental Leave Benefits
Generous Parental Leave
We provide 12 weeks of paid maternity/paternity leave and an additional 4 weeks of unpaid leave, for a total of 16 weeks of parental leave.
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Return-to-work program post parental leave
Company sponsored family events
Vacation & Time Off Benefits
Generous PTO
Flexible Time Off - SilkRoadies love the Flexible PTO policy. Our flexible paid time off benefit can be used for vacation, personal / family illness, or personal reasons.
Paid Volunteer Time
Our Volunteer Time Off program provides employees 8 hours per year of paid time off to volunteer.
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
SilkRoad offers commuter spending accounts
Company Outings
Game Room
Stocked Kitchen
Some Meals Provided
Occasional office lunches are provided.
Happy Hours
Recreational Clubs
Fitness Subsidies
Professional Development Benefits
Lunch and learns
SilkRoad hosts lunch and learn meetings throughout the year.
Cross functional training encouraged
Promote from within
Continuing Education stipend
Time allotted for learning
Paid industry certifications

Additional Perks + Benefits

SilkRoad realizes the importance of a healthy work-life balance. Our generous PTO and flexible work environment support this balance. For most positions, you control where and how the work gets done. Of course some jobs require more structure, particularly those that directly interface with our customers, but our overall philosophy is that you control your work dynamics and the results are what matter most.

We embrace a people-first culture and have built an environment where employees are valued, and their voices heard. We continually evaluate our benefits programs to ensure they meet the needs of our employees.

Happy, engaged employees mean happy clients!

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