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HR Payroll Specialist

Overview

The Marketing Store, a HAVI company, is a privately held global Agency that innovates, optimizes and drives marketing promotions and supply chains of many of the best known brands in the world. When you work at The Marketing Store, you have a chance to make your mark – to be a part of work that drives value, brings a smile and keeps everyday life moving forward. Which means it’s not the size of our global footprint, but rather your personal fingerprint, that has the power to make a real difference for our customers… and to touch the lives of people both at home and around the world.

Responsibilities

Under general supervision, provides support and assistance in the areas of HR Administrative Services, Payroll, HRIS, and various other Employee Services. Assist employees with day-to-day HR needs.

  1. Responsible for US and Canada payroll administration utilizing UltiPro payroll platform by entering employee and manager requested changes in payroll (exemption changes, 401K, Direct Deposit, etc.) and works with Finance for payroll processing. Runs payroll reports to review data integrity for all payroll changes for accuracy to ensure no errors. Acts as a resource for employees with questions regarding paycheck, deductions, change in direct deposit/exemptions.
  2. Oversee the MyT tool for The Marketing Store. Perform the role of the Secondary key user role for North America. Provide support to employees with each step of the performance management cycle and modules within MyT. Partner with Talent Management and Total Rewards to facilitate training.

 

  1. Administration of NetSuite for TMS North America. This includes adding new hires, removing terminated employees and managing all changes (job title changes, manager changes, etc.). Manage vacation reports through the tool.

 

  1. Prepare exit paperwork and manages the COBRA process for terminating employees. Coordinates with the vendor to ensure a smooth process.

 

  1. Monthly headcount reports and adhoc reporting for HR Business Partners.

 

  1. Assist HR Business Partners with Global Desk Swap program, global mobility and Expatriates. Manage the CIGNA expat benefit coverage, coordinate with tax advisors on tax consulting, help with securing visas, provide reporting, etc.
  2. Partners with Payroll Coordinator as back-up administration of NetSuite (ERP) for TMS North America. This includes adding new hires, removing terminated employees and managing all changes (job title changes, manager changes, etc.). Manage vacation reports through the tool.

 

  1. Work on compensation sheets, audits, letters with the HR Business Partners for merit and bonus.

Desired Skills & Experience

  • Bachelor’s degree in related field and 4+ years’ HR experience
  • Strong attention to detail, analytical, problem solving and decision-making skills
  • Ability to communicate effectively and build relationships at all levels within the organization
  • Ability to handle and maintain a high level of confidentiality and common sense regarding sensitive employee information is necessary
  • Effective planning, time management, prioritization, and organizational skills are essential
  • Ability to multi-task and handle competing priorities under pressure and within restricted timeframes is required

Benefits

The Marketing Store, A HAVI Company, provides comprehensive benefits offerings to all full-time employees. Our benefits include medical and dental insurance, life insurance, retirement savings (RRSP) plan with Company matching provision, profit sharing, , tuition reimbursement, health and wellness benefits (including discounts on products & services) and employee assistance program

 

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Technology we use

  • Engineering
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • RubyLanguages
    • D3JSLibraries
    • FluxLibraries
    • jQueryLibraries
    • jQuery UILibraries
    • ReactLibraries
    • ReduxLibraries
    • Twitter BootstrapLibraries
    • AngularJSFrameworks
    • Backbone.jsFrameworks
    • Ember.jsFrameworks
    • HadoopFrameworks
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • SpringFrameworks
    • CassandraDatabases
    • DB2Databases
    • HiveDatabases
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases
    • MySQLDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • TeradataDatabases

Location

Our company is in the heart of the Loop, making for an easy commute. We are blocks away from the river and the lake surrounded by trendy hotspots.

An Insider's view of The Marketing Store

How would you describe the company’s work-life balance?

The Marketing Store offers employees an incredible work life balance. We all work hard to get the work done but our personal lives and passions outside of work are always supported. Employees are encouraged to have flexible work schedules, working remotely when needed and finding time to do what they love in and out of the office.

Alysha

Vice President, Communications

What's the biggest problem your team is solving?

We’re leveraging data to solve marketing challenges for clients to understand who their customers are, and to activate future games & promotions. By using data, we’re enabling our clients to make data driven decisions and create custom experiences that will resonate with their target audience.

Wendy

Senior Director, Analytics

What makes someone successful on your team?

Being solutions oriented is the secret to success at The Marketing Store. We’re lucky to work with some of the biggest brands on new digital initiatives – which means we are often navigating in the unknown and encountering new scenarios. Successful team members can access current road blocks and determine how they can help solve the problem.

Leigh Anne

Director, Product Management

How do your team's ideas influence the company's direction?

Analytics is at the core of what we strive to achieve at TMS – measurable impact to our client’s business. The decision science team is responsible for enabling the descriptive and prescriptive marketing analytics that drive strategic recommendations and shape the programs that we execute across the agency.

Tom

Manager, Decision Sciences

How do you empower your team to be more creative?

I let creatives do what they came here to do by empowering them to think and have a point of view. Make them trust me because I commit to their development and follow through. I challenge their thinking and executions, so they can think strategically. Respect them as humans and provide them with an environment where they have fun and can grow.

Diana

Vice President, Creative Director

What are The Marketing Store Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Onsite Gym
Retirement & Stock Options Benefits
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Adoption Assistance
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Sabbatical
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Happy Hours
Relocation Assistance
Fitness Subsidies
Professional Development Benefits
Tuition Reimbursement
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