Human Resources (HR) Administrator at Millennium Trust Company

Sorry, this job was removed at 11:34 a.m. (CST) on Wednesday, February 10, 2021
Find out who's hiring in Chicago.
See all HR + Recruiting jobs in Chicago
Apply now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.

MILLENNIUM TRUST COMPANY is a rapidly-growing, leading financial services company offering specialized retirement and institutional services. Whether clients are managing corporate retirement assets, running a business or wanting choice beyond traditional asset options, we provide flexible and digital solutions to support our clients’ success. Ultimately, we aim to educate and increase access to investments to help our clients on their journey to retirement readiness, but do not provide investment advice.

Millennium Trust has experienced year-to-year double digit growth and prides itself on its strong, progressive culture. We have been recognized for our tremendous growth on lists, such as Crain’s Fast 50 and Inc. 5000, and have also been recognized for our positive workplace culture on the 2019 Best Places to Work in Illinois list, as well as the 2019 Model Workplace Award and 2018 Champion for Young Professionals Award from the Greater Oak Brook Chamber of Commerce. Millennium Trust employees live out the values of Do Right, Excel, Collaborate, Innovate and Celebrate and deliver the brand promise of going “Above and Beyond,” so each client experiences the highest level of service.

We are always looking to expand our growing team with dynamic and enthusiastic individuals. If you enjoy a collaborative, fun environment that encourages career development, Millennium Trust is the place for you!

The Human Resources (HR) Administrator position provides administrative support to the Human Resources team by administering and supporting HR transactions that focus in the area of our entire employee life-cycle while providing excellent client service to our diverse employee population. This individual will be motivated and driven by a sense of urgency, and will follow through on a wide variety of detail-oriented assignments, while maintaining strict confidentiality. 


  • Set up and maintain employee files in Laserfiche and sustain paper files as needed
  • Process employee lifecycle changes
  • Prepare new hire orientation packets and welcome gifts, ensure new hire paperwork is in order, follow-up on any outstanding items; verify I-9 information ensuring compliance, and add new hires to applicable HR systems and email distribution lists
  • Provide administrative support for the Training and Development Team with the Learning Management System (LMS) including report updates and training course management
  • Assist the HR Team with employee events and administrative activities that may include, expense reporting, meeting scheduling, ordering catering, etc.
  • Off-board employees within HR systems, process termination paperwork, and alert applicable business partners
  • Provide administrative support to employees 
  • Stock wellness rooms with supplies, complete desk drops and deliver monthly snacks
  • Assist in gathering data and reports requested by internal business units, clients, regulators and auditors
  • Assist in developing and editing HR forms, templates and other various documents
  • Complete requested employment verifications
  • Maintain BenefitHub site including ad hoc, monthly, quarterly and annual document updates
  • Maintain HR tracking logs such as payroll changes, new hire insurance coverage, start date confirmations and employment verifications
  • Perform other job-related duties and assist with special projects as assigned


  • Associates Degree in Human Resources, Business Administration or related field
  • 1 - 3 years of applicable experience
  • Capacity to maintain confidential information
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
  • Professional demeanor with an affinity for the details
  • Strong interpersonal communication skills, ability to manage projects, and work collaboratively with different teams
  • Solutions-oriented, ability to work under critical deadlines, changing priorities, and adapt to change
  • Ability to multitask, organize and prioritize workload, and demonstrate a good work ethic
  • Goal-orientated with a sense of urgency to complete tasks
  • Strong research and problem solving skills
  • Laserfiche or document management software experience preferred
  • Learning Management System (LMS) experience preferred

Check out a video on our Company Culture! Millennium Trust Culture

Read Full Job Description
Apply now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • SqlLanguages
    • jQueryLibraries
    • ReactLibraries
    • AngularJSFrameworks
    • Node.jsFrameworks
    • MongoDBDatabases
    • MySQLDatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • ConfluenceManagement
    • DrupalCMS
    • SalesforceCRM
    • Salesforce Marketing CloudEmail


2001 Spring Rd, Oak Brook, IL 60523

An Insider's view of Millennium Trust Company

What are some social events your company does?

Our MTC culture is defined by our employees for our employees. The primary aspect of our culture that makes us so unique is our ability to “Celebrate”. From charity events to social gatherings, we provide employees with multiple opportunities to learn more about one another, give back to others and expand our professionals skills!

Rebecca Karnoscak

Senior Human Resources Coordinator

What does your typical day look like?

I collaborate with our internal business users to gather requirements for projects and enhancements. I develop these solutions using both no-code and code methodologies in Salesforce. It's rewarding knowing that we're making life easier for both our internal and external clients through streamlined, automated processes, and shorter turnaround time.

Alec Dorner

IT Business Developer/Analyst

How has your career grown since starting at the company?

I started out as a Sales & Marketing Coordinator at MTC in 2013. I’ve since been promoted twice, and asked to lead our MTCulture Team. I test-drove my leadership skills early on by volunteering for opportunities to lead small meetings/projects, join internal and external committees, organize events and workshops. I always welcome a challenge!

Lauren Schulz

AVP, Regional Director, Custody Services

How do you make yourself accessible to the rest of the team?

Throughout the transition to a virtual work environment, I have continued with a “virtual” open door policy. I give visibility into my workload and transparency about my availability through the use of MS teams, email and open dialogue on current and upcoming projects.

Rachel Guinan

Accounting Manager

What are Millennium Trust Company Perks + Benefits

Millennium Trust Company Benefits Overview

We provide a full range of competitive benefits, augmented by what we'll call 'soft' benefits like our state-of-the-art office building with fitness center (free access/membership) and business-casual dress code.

Volunteer in local community
Partners with Nonprofits
Eat lunch together
Intracompany committees
Open door policy
Open office floor plan
Dedicated Diversity/Inclusion Staff
Diversity Employee Resource Groups
Health Insurance & Wellness Benefits
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Professional Development Benefits
Tuition Reimbursement
We offer eligible employees a company funded contribution applied to a qualified higher education student loan. This benefit helps employees pay off their student loans faster and save money.
Lunch and learns
Promote from within
Time allotted for learning
More Jobs at Millennium Trust Company30 open jobs
All Jobs
Data + Analytics
Design + UX
Dev + Engineer
HR + Recruiting
Project Mgmt
Data + Analytics
Data + Analytics
HR + Recruiting
Data + Analytics
Project Mgmt