Human Resources Shared Services Manager at KeHE Distributors

| West Suburbs
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Overview

Good people, working with good people, for our common good.

 

Sound good?

 

KeHE-a natural, organic, specialty and fresh food distributor-is all about "good" and is growing, so there's never been a more exciting time to join our team. If you're enthusiastic about working in an environment with a people-first culture and an organization committed to good living, good food and good service, we'd love to talk to you!

Primary Responsibilities

This position will be located in Naperville, Illinois and report directly to the Senior Manager of Payroll and Shared Services. The primary responsibility for the Human Resources Shared Services Manager is to assist the Corporate and Commercial Human Resources teams and manage the daily transactional duties. This role will oversee an HR Shared Services Specialist. As with all positions at KeHE, we expect that all actions will be consistent with KeHE’s Mission, Vision and Values. We are seeking a driven, creative and professional leader with an extraordinary attention to detail, superb organizational skills and has broad/generalist Human Resources knowledge. Accountabilities are accomplished through working collaboratively with HR teams to foster an environment consistent with KeHE’s Culture, Mission and Values.

Essential Functions

  • Provide Human Resources transactional leadership and support for the Corporate and Commercial teams, including both exempt and non-exempt employees.
  • Collaborate with the Human Resources Business Partners while performing all employee information changes in UltiPro:
    • Ensure accuracy (audit) and timeliness of new hire information (from iCIMS) and manually enter information not found in the pre-employment process (e.g. incentive plan. PTO plan, etc.).
    • Ensure accuracy and timeliness when manually entering employees’
      termination information, PTO payment and final check calculations.
    • Ensure accuracy and timeliness when manually entering Employee Change Notice (ECN) forms for reasons including, but not limited to: compensation changes (e.g. merit), job changes (e.g. demotions, promotions or transfers), supervisor changes and any other reason requiring a change of information during employees’ employment.
  • Manage employee records in accordance to and in compliance with the Records Retention policy (e.g. personnel, medical, etc.) maintaining strict confidence on a “need to know” basis at all times.
  • Ensures data integrity by conducting system audits on an as needed basis.
  • Manage the I-9 program for which the position provides support to include auditing, document verification/reverification and handling of E-Verify issues with HR Business Partners.
  • Collaborate with the Human Resources Business Partners and provide support in managing the Leaves of Absence program
  • Ensure compliance with all federal, state, and local laws. Complete wage requests related to Workers’ Compensation claims, as necessary.
  • Manage the driver reimbursement program with vendor. Partner with our thirdparty vendor to ensure compliance with the program - documents are current/valid, annual checks are being completed.
  • Support Human Resources Business Partners with benefits, compensation, culture/engagement, onboarding, payroll, performance management and training programs as needed.
  • Assist with and complete special projects as assigned.

Minimum Requirements, Qualifications, Additional Skills, Aptitude

  • Bachelor's degree in Human Resources Management or a related field is preferred or a combination of education and experience.
  • Minimum 3-5 years generalist Human Resources experience; Experience with Corporate and/or Sales teams preferred.
  • 2+ years’ UltiPro preferred
  • Proficient in MS Excel (e.g. pivot tables and vlookups, etc.)
  • Ability to communicate effectively both verbally and in writing.
  • Ability to work successfully under pressure and handle multiple highly sensitive issues and competing priorities.

ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES:

  • Contribute and support to the overall goals of the Human Resources department.
  • Capability of prioritizing and handling multiple projects simultaneously, under tight time constraints.
  • Able to work effectively with peers, leadership, and the Corporate/Commercial/Operations teams in a productive collaborative environment.
  • Analyze HR processes with an eye on efficiency and effectiveness, quality and data-driven decision making.
  • Ability to effectively present information and respond to questions.
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Technology we use

  • Engineering
  • Product
    • .NETLanguages
    • C#Languages
    • JavascriptLanguages
    • PythonLanguages
    • SqlLanguages
    • Twitter BootstrapLibraries
    • RxJSLibraries
    • AngularFrameworks
    • NgRxFrameworks
    • IonicFrameworks
    • DB2Databases
    • Microsoft SQL ServerDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • AxureDesign
    • BalsamiqDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • JIRAManagement

Location

Easy commute off of I-88 | Walking distance to variety of cuisine options | LA Fitness in the complex (where you get a major discount) | ample parking

An Insider's view of KeHE Distributors

What’s the vibe like in the office?

KeHE is the perfect blend of hard work and diverse culture while maintaining a vibe that is fun and collaborative. It's not just a group of professionals paid to do the work, but instead everyone is part of a team working towards a common goal.

Moe Khan

Sr. Software Automation Engineer

How do you collaborate with other teams in the company?

As the Manager of UI/UX Design, we work alongside & collaborate daily with engineers, product managers, and KeHE stakeholders to advocate UX & consistency across applications. The most exciting part about working for KeHE, besides the great people, is innovation - leading us to deliver high quality digital solutions transforming the food industry.

Ashley Plumb

User Experience Manager

What are some things you learned at the company?

Engineering isn't just about writing code. Understanding the needs of our users and translating those needs into a better product is a huge part of our day-to-day. Writing clean, performant code is fun and exciting, but if we don't deliver a functional product to our users at the end of the day, none of that matters.

Daniel

Lead Engineer

What are some social events your company does?

This year, the IT department at KeHE held their inaugural hackathon. It gave us the opportunity to collaborate and strengthen friendships in the spirit of friendly competition, as well as work with new and emerging technology. I cannot wait to see what is in store for next year’s hackathon!

Anthony Gacek

Software Engineer

What are KeHE Distributors Perks + Benefits

KeHE Distributors Benefits Overview

We are proud of our comprehensive benefits package - one that protects our employees and their families. Some benefits are provided automatically at no cost. Other benefits are available by choice. The benefits we offer are an important part of our total rewards which includes pay, benefits, and long-term career growth. Unique to being an employee-owned company, our team members are eligible to receive shares in the company through our Employee Stock Ownership Plan. For our tech teams, remote work will continue to be an option.

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Diversity manifesto
Diversity Employee Resource Groups
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
Company Equity
What is an ESOP? An ESOP is a retirement plan known as an “employee stock ownership” plan. Under this type of Plan, the Company makes contributions into employees’ accounts.
Performance Bonus
Child Care & Parental Leave Benefits
Child Care Benefits
Through KeHE's Flexible Spending Account option, employees can set aside pre-tax dollars towards child care expenses.
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Company Outings
Parking
Fitness Subsidies
Gym discounts nationwide.
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Continuing Education stipend
We offer $2500 annually for continuing education.
Time allotted for learning
Paid industry certifications
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