Payroll Administrator

| Northwest Suburbs
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We are seeking detail-oriented and motivated individual to join our team. The Payroll Administrator will perform wide variety of record-keeping and payroll-processing activities while ensuring accuracy and compliance with applicable state and federal wage and hour laws.

What you'll do:

• Prepare and process biweekly payroll for over 3,000 exempt and non-exempt multi state employees.

• Perform all necessary activities to process in-house payroll including but not limited to: analyzing, preparing and submitting payroll data for new and current employees, benefit deductions, tax withholdings and garnishments

• Administer and evaluate time sheets, help managers resolve time sheet discrepancies

• Prepare and process special payments and off-cycle payrolls

• Respond to all employee inquiries

• Maintain accurate payroll records related to garnishments, tax levies and bankruptcy cases

• Submit tax deposit payments

• Distribute and mail paychecks

• Post positive pay file and process stop payments

• Work with accounting team on reconciliation of payroll accounts

• File quarterly and monthly tax returns

• Process year-end reports, including W-2, W-2c, etc.

• Conduct regular payroll audits and reconciliations to ensure the integrity of the payroll database

• Work on special projects

• Document and update procedures

• Act as a liaison regarding employee changes and other payroll related matters with Benefits, Human Resources, and Finance departments to streamline processes

What you bring:

• Minimum 3 years’ experience processing multi-state payroll 

• Bachelor’s degree in Business or related field preferred

• Experience processing bi-weekly payrolls with more than 3000 employees required

• Prior experience with Paylocity Web Pay, and Time and Labor a plus

• Ability to maintain confidentiality and exercise extreme discretion

• Excellent problem solving skills and high level of attention to detail and accuracy

• Intermediate experience with Microsoft Office – especially excel required

• Strong written and verbal communication skills

• Ability to handle and prioritize multiple tasks and meet deadlines in a fast paced environment #SH

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Location

Our office has modern workspaces, a cafe, and a gym. But since we're a talent-anywhere company, you may find our team members all over Chicagoland.

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