Corporate Secretary - Paralegal at OCC

| Chicago
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The Corporate Secretary Paralegal will work closely with the Office of the Corporate Secretary of the Corporation under the supervision of licensed attorneys.  The Corporate Secretary Paralegal will assist the Office of the Corporate Secretary in administrative functions necessary to ensure that OCC’s Board and internal governance frameworks meet appropriate regulatory requirements, Delaware corporate law and fit the needs of the Corporation and of its directors and support the Office of the Corporate Secretary in ensuring that the Board of Directors understand and carries out its fiduciary and regulatory duties. 

  • Provide confidential functions to the Corporate Secretary, CEO and Senior Management, by producing a variety of documents such as correspondence, executive minutes, agendas and Board resolutions;
  • Assist with the review of all Board of Directors and Committee materials prior to Board and Committee meetings including proofreading and cite checking;
  • Help ensure that the Board of Director and Committee meeting material review process for executive officers is conducted in an efficient and expedient manner;
  • Prepare for the Corporation’s Annual Stockholders’ meeting.
  • Update and maintain records of Board of Director and Committee meetings, including those in which confidential executive session minutes have been taken, and draft appropriate resolutions;
  • Draft Minutes for internal governance groups for review by the Corporate Secretary;
  • Perform internet and legal research, as necessary;
  • Perform administrative functions for the Office of the Corporate Secretary including the following;
  • Track and ensure compliance with governance internal functions;
  • Develop, maintain, and revise board, board committee, and management committee agendas consistent with corporate requirements in charters, corporate governance principles, or By-Laws, including by ensuring meetings with the Chief Executive Officer, General Counsel, and other appropriate senior officers is conducted in a timely manner;
  • Update and maintain of materials for the annual board and committee self-evaluations and Director Orientation materials;
  • Prepare director skill matrices;
  • Prepare and maintain written stockholder consents;
  • Assist with onboarding of new directors, including by maintaining a list and preparing a record of receipt of new director candidate documentation;
  • Coordinate and maintain information received from directors on an ongoing basis;
  • Update and maintain electronic corporate files, databases, email and directories;
  • Utilize desktop publishing applications where required; and
  • Perform other duties as required.


Qualifications/Technical Skills/Education:

  • Must be able to work as a team in a capacity with strict privacy and confidentiality requirements both inside and outside the Corporation.
  • Working familiarity with Delaware corporate law.
  • Experience in corporate governance with a regulated entity, particularly a self- regulatory organization with the US Securities and Exchange Commission, preferred
  • Strong analytical and problem-solving skills.
  • Strong management and organizations skills.
  • Excellent interpersonal and communication skills.
  • Detail-oriented, flexible, and creative.
  • Microsoft Office (Excel, Word)
  • Sharepoint experience
  • Nasdaq Directors’ Desk
  • Undergraduate degree, with at least three years’ experience in corporate secretary or corporate governance role
  • Paralegal certificate and/or large law firm experience preferred.


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Adjacent to the Willis Tower, close to CTA, Metra and expressways with plenty of food and entertainment options nearby.

An Insider's view of OCC

What are some social events your company does?

Monthly happy hours, summer and winter outings and cultural celebrations to honor our diverse workforce.


Director, Diversity and Inclusion

What are OCC Perks + Benefits

OCC Benefits Overview

Educational Assistance and Student Debt Forgiveness, 12-week paid parental leave, technology stipend up to $2,000, mobile data reimbursement of $35 per month. Open offices, online health coaching.

Volunteer in local community
Each year, OCC employees select a locally-based charitable organization for each of our three offices (Chicago, Dallas and Washington, D.C.). We offer multiple opportunities to get involved.
Friends outside of work
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Open office floor plan
Dedicated Diversity/Inclusion Staff
Someone's primary function is managing the company’s diversity and inclusion initiatives
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K) Matching
OCC provides employees with a 401(k) matching plan managed by Fidelity. We match 50% of contributions up to 6% of an employee's annual gross pay.
Performance Bonus
Match charitable contributions
Child Care & Parental Leave Benefits
Flexible Work Schedule
OCC provides employees with a flexible work schedule that includes Flexible start and end times.
Vacation & Time Off Benefits
Generous PTO
OCC employees receive between 22 and 32 days per year of paid time off based on years of service.
Paid Volunteer Time
Our employees receive 8 hours per year of paid volunteer time.
Eligible employees get 30 days of paid sabbatical after their first 10 years of working at the company.
Paid Holidays
Perks & Discounts
Commuter Benefits
OCC Offers pre-tax commuter benefits for employees in Chicago and Washington, D.C.
Happy Hours
Happy hours are hosted Once per month.
Relocation Assistance
OCC offers relocation assistance which varies based on the position level and location.
Professional Development Benefits
Job Training & Conferences
OCC offers employees professional development opportunities including onsite training courses and the ability to attend job related certification courses, conferences and seminars.
Tuition Reimbursement
Our tuition reimbursement plan offers an annual max of $1000.
Lunch and learns
OCC hosts leadership lunches on a regular basis so you can learn about your colleagues and their unique backgrounds.
Cross functional training encouraged
Promote from within
Online course subscriptions available
Customized development tracks
Paid industry certifications
Employees are strongly encouraged to stay current in relevant technologies and supports certification programs.
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