The Corporate Assistant is responsible for a broad range of administrative support activities supporting Legal Department leadership, including the Executive Vice President, General Counsel; the Senior Vice President, Chief Regulatory Counsel; and the First Vice President, Deputy General Counsel

Duties and Responsibilities

• Provide confidential administrative support to Legal Department leadership
• Prepare, format and proofread communications, reports, memos, presentations, letters, and other documents for internal/external audiences.
• Coordinate meetings and conference calls with internal staff, Board members, Management Committee and regulators
• Assist in the preparation of documents for Board of Director, Management Committee or other internal or external meetings
• Support the Office of the Corporate Secretary with preparation and review of Board of Directors and Committee materials in advance of Board and Committee meetings.
• Manage external vendor invoices and track and report on department budgets and expenses
• Assist with detailed regulatory filings
• Answer phone calls and direct calls to appropriate parties or take messages
• Maintain meeting calendar for Legal Department leadership and out-of-office calendar for Legal Department
• Research, plan, and coordinate internal department meetings and team building events
• Arrange and organize travel for Legal Department leadership
• Sort and distribute incoming correspondences
• Perform general clerical duties, such as ordering supplies, and maintaining records
• Exhibit expert level application and use of PowerPoint, Word, and Excel with high competence and ability to utilize other software programs, technologies, digital and mobile communication tools
• Other duties as assigned

Qualifications/Technical Skills/Education:

• Exceptional professionalism and must be comfortable maintaining the confidentiality of sensitive information regarding the company and personnel
• Excellent interpersonal skills to maintain effective working relationships with peers, internal clients, management, Board members and regulators
• Exceptional verbal and written communication skills
• Excellent organizational skills for setting priorities, working on multiple tasks simultaneously, and meeting deadlines for time sensitive tasks with little to no supervision
• Able to perform tasks with a high degree of accuracy and attention to detail, as well as able to take initiative and anticipate needs as situations and projects develop
• Able to use professional judgment for problem solving and decision making
• Able to learn, understand and utilize new software programs and technologies
• Knowledge of administrative and clerical procedures
• Advanced knowledge of Microsoft Office Programs such as: Microsoft Outlook, Microsoft Word, PowerPoint, and Excel
• 5 or more years of experience supporting senior executives
• Experience working within a legal department preferred
• Experience working within a highly regulated environment preferred
• Bachelor’s degree (or equivalent) preferred.

Step 1
When you find a position you're interested in, click the 'Apply' button. Please complete the application and attach your resume.  

Step 2
You will receive an email notification to confirm that we've received your application.

Step 3
If you are called in for an interview, a representative from OCC will contact you to set up a date, time, and location.