Legal Department Executive Assistant

| Chicago

The Corporate Assistant is responsible for a broad range of administrative support activities supporting Legal Department leadership, including the Executive Vice President, General Counsel; the Senior Vice President, Chief Regulatory Counsel; and the First Vice President, Deputy General Counsel

 

Duties and Responsibilities

  • Provide confidential administrative support to Legal Department leadership
  • Prepare, format and proofread communications, reports, memos, presentations, letters, and other documents for internal/external audiences.
  • Coordinate meetings and conference calls with internal staff, Board members, Management Committee and regulators
  • Assist in the preparation of documents for Board of Director, Management Committee or other internal or external meetings
  • Support the Office of the Corporate Secretary with preparation and review of Board of Directors and Committee materials in advance of Board and Committee meetings.
  • Manage external vendor invoices and track and report on department budgets and expenses
  • Assist with detailed regulatory filings
  • Answer phone calls and direct calls to appropriate parties or take messages
  • Maintain meeting calendar for Legal Department leadership and out-of-office calendar for Legal Department
  • Research, plan, and coordinate internal department meetings and team building events
  • Arrange and organize travel for Legal Department leadership
  • Sort and distribute incoming correspondences
  • Perform general clerical duties, such as ordering supplies, and maintaining records
  • Exhibit expert level application and use of PowerPoint, Word, and Excel with high competence and ability to utilize other software programs, technologies, digital and mobile communication tools
  • Other duties as assigned

 

Qualifications/Technical Skills/Education:

  • Exceptional professionalism and must be comfortable maintaining the confidentiality of sensitive information regarding the company and personnel
  • Excellent interpersonal skills to maintain effective working relationships with peers, internal clients, management, Board members and regulators
  • Exceptional verbal and written communication skills
  • Excellent organizational skills for setting priorities, working on multiple tasks simultaneously, and meeting deadlines for time sensitive tasks with little to no supervision
  • Able to perform tasks with a high degree of accuracy and attention to detail, as well as able to take initiative and anticipate needs as situations and projects develop
  • Able to use professional judgment for problem solving and decision making
  • Able to learn, understand and utilize new software programs and technologies
  • Knowledge of administrative and clerical procedures
  • Advanced knowledge of Microsoft Office Programs such as: Microsoft Outlook, Microsoft Word, PowerPoint, and Excel
  • 5 or more years of experience supporting senior executives
  • Experience working within a legal department preferred
  • Experience working within a highly regulated environment preferred
  • Bachelor’s degree (or equivalent) preferred.

 

 

Step 1
When you find a position you're interested in, click the 'Apply' button. Please complete the application and attach your resume.  

 

Step 2
You will receive an email notification to confirm that we've received your application.

 

Step 3
If you are called in for an interview, a representative from OCC will contact you to set up a date, time, and location. 

Read Full Job Description

Technology we use

  • Engineering
    • .NETLanguages
    • C#Languages
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • PerlLanguages
    • PythonLanguages
    • RLanguages
    • RubyLanguages
    • ScalaLanguages
    • SqlLanguages
    • SwiftLanguages

Location

Adjacent to the Willis Tower, close to CTA, Metra and expressways with plenty of food and entertainment options nearby.

An Insider's view of OCC

What are some social events your company does?

Monthly happy hours, summer and winter outings and cultural celebrations to honor our diverse workforce.

Yemi

Director, Diversity and Inclusion

What are OCC Perks + Benefits

OCC Benefits Overview

Educational Assistance and Student Debt Forgiveness, 12-week paid parental leave, technology stipend up to $2,000, mobile data reimbursement of $35 per month. Open offices, online health coaching.

Culture
Volunteer in local community
Each year, OCC employees select a locally-based charitable organization for each of our three offices (Chicago, Dallas and Washington, D.C.). We offer multiple opportunities to get involved.
Friends outside of work
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Someone's primary function is managing the company’s diversity and inclusion initiatives
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
OCC provides employees with a 401(k) matching plan managed by Fidelity. We match 50% of contributions up to 6% of an employee's annual gross pay.
Performance Bonus
Match charitable contributions
Child Care & Parental Leave Benefits
Flexible Work Schedule
OCC provides employees with a flexible work schedule that includes Flexible start and end times.
Vacation & Time Off Benefits
Generous PTO
OCC employees receive between 22 and 32 days per year of paid time off based on years of service.
Paid Volunteer Time
Our employees receive 8 hours per year of paid volunteer time.
Sabbatical
Eligible employees get 30 days of paid sabbatical after their first 10 years of working at the company.
Paid Holidays
Perks & Discounts
Commuter Benefits
OCC Offers pre-tax commuter benefits for employees in Chicago and Washington, D.C.
Happy Hours
Happy hours are hosted Once per month.
Relocation Assistance
OCC offers relocation assistance which varies based on the position level and location.
Professional Development Benefits
Job Training & Conferences
OCC offers employees professional development opportunities including onsite training courses and the ability to attend job related certification courses, conferences and seminars.
Tuition Reimbursement
Our tuition reimbursement plan offers an annual max of $1000.
Lunch and learns
OCC hosts leadership lunches on a regular basis so you can learn about your colleagues and their unique backgrounds.
Cross functional training encouraged
Promote from within
Online course subscriptions available
Customized development tracks
Paid industry certifications
Employees are strongly encouraged to stay current in relevant technologies and supports certification programs.
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