Manager Legal Operations at OCC

| Chicago
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The Legal Operations Coordinator is responsible for the day-to-day administrative operations of the Legal Department, oversight of legal administrative technology tools and resources, and support for the department’s policies and procedures.

  • Provide confidential support to Legal Department leadership and oversee administrative aspects of the Legal Department.
  • Create a culture of growth, development, collaboration and accountability among the administrative staff.

Support the Development of Department Strategy

  • Assist in monitoring and tracking of Legal Department objectives. Create metrics and follow up on trends aligned to the company and department’s corporate objectives, as well as overall department effectiveness and efficiency. Solicit feedback and work collaboratively to provide suggestions for process improvements. Use process mapping and other operations tools to drive efficiencies.
  • Coordinate Legal Department leadership to track legal tasks related to the Enterprise Project Management Office.

Coordinate the Oversight of Legal Department Budget

  • Coordinate with internal attorneys to track legal budget, with particular focus on outside counsel spend.
  • Formalize the Legal Department process for forecasting expenditures, conduct spend analysis, and provide insight identifying areas of variances and work to manage down variances.
  • Assist with communication to outside counsel (and other service providers) to enforce outside counsel guidelines, and invoice payment processes.
  • Function as invoicing subject matter expert, including acting as company’s billing coordinator, for all outside counsel engagements.

Contribute to the Board of Directors Meeting Processing Activities

  • Assist in the preparation of documents for Board of Director, Management Committee and other internal or external meetings.
  • Support the Office of the Corporate Secretary with preparation and review of Board of Directors and Committee materials in advance of Board and Committee meetings.

Assist with the Management of Legal Department Administration

  • Oversee Legal Department electronic and physical file management.
  • Oversee Legal Department technology strategy, scout legal technology tools, and identify areas for investment
  • Implement enhancements and technology platforms to support efficient delivery of legal services.
  • Develop or assist in the development of, and compliance with, Legal Department policies.
  • Create administrative processes to onboard new counsel, and other Legal Department staff, to understand company and department procedures, ensure compliance with company policies for performance of legal work.
  • Coordinate education opportunities including tracking of attorney CLE credits and organizing of in-house CLE events.
  • Coordinate Legal Department Pro Bono work.
  • Perform general clerical duties, such as ordering supplies, and maintaining records
  • Stay up to date on legal operations best practices.
  • Other duties as assigned.

Qualifications/Technical Skills/Education:

  • Exceptional professionalism and must be comfortable maintaining the confidentiality of sensitive information regarding the company and personnel.
  • Excellent organizational skills for setting priorities, working on multiple tasks simultaneously, and meeting deadlines for time sensitive tasks with little to no supervision.
  • Able to perform tasks with a high degree of accuracy and attention to detail, as well as able to take initiative and anticipate needs as situations and projects develop.
  • Able to use professional judgment for problem solving and decision making.
  • Able to learn, understand and utilize new Legal and Office software programs and technologies.
  • Knowledge of administrative and clerical procedures.
  • 5 or more years of experience supporting senior executives.
  • Experience working within a legal department preferred.
  • Experience working for an institution that is highly regulated preferred.
  • Bachelor’s degree (or equivalent) preferred.

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Technology we use

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Location

Adjacent to the Willis Tower, close to CTA, Metra and expressways with plenty of food and entertainment options nearby.

An Insider's view of OCC

What are some social events your company does?

Monthly happy hours, summer and winter outings and cultural celebrations to honor our diverse workforce.

Yemi

Director, Diversity and Inclusion

What are OCC Perks + Benefits

OCC Benefits Overview

Educational Assistance and Student Debt Forgiveness, 12-week paid parental leave, technology stipend up to $2,000, mobile data reimbursement of $35 per month. Open offices, online health coaching.

Culture
Volunteer in local community
Each year, OCC employees select a locally-based charitable organization for each of our three offices (Chicago, Dallas and Washington, D.C.). We offer multiple opportunities to get involved.
Friends outside of work
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Someone's primary function is managing the company’s diversity and inclusion initiatives
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
OCC provides employees with a 401(k) matching plan managed by Fidelity. We match 50% of contributions up to 6% of an employee's annual gross pay.
Performance Bonus
Match charitable contributions
Child Care & Parental Leave Benefits
Flexible Work Schedule
OCC provides employees with a flexible work schedule that includes Flexible start and end times.
Vacation & Time Off Benefits
Generous PTO
OCC employees receive between 22 and 32 days per year of paid time off based on years of service.
Paid Volunteer Time
Our employees receive 8 hours per year of paid volunteer time.
Sabbatical
Eligible employees get 30 days of paid sabbatical after their first 10 years of working at the company.
Paid Holidays
Perks & Discounts
Commuter Benefits
OCC Offers pre-tax commuter benefits for employees in Chicago and Washington, D.C.
Happy Hours
Happy hours are hosted Once per month.
Relocation Assistance
OCC offers relocation assistance which varies based on the position level and location.
Professional Development Benefits
Job Training & Conferences
OCC offers employees professional development opportunities including onsite training courses and the ability to attend job related certification courses, conferences and seminars.
Tuition Reimbursement
Our tuition reimbursement plan offers an annual max of $1000.
Lunch and learns
OCC hosts leadership lunches on a regular basis so you can learn about your colleagues and their unique backgrounds.
Cross functional training encouraged
Promote from within
Online course subscriptions available
Customized development tracks
Paid industry certifications
Employees are strongly encouraged to stay current in relevant technologies and supports certification programs.
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