Role: Office Manager / Bookkeeper

Level: Mid-level

Position: Full-time

Location: West Loop, Chicago, IL

Reports to: Chief Operating Officer

About Us:

Fast Radius is the leading industrial-grade 3D printing and on-demand manufacturer. Strategically partnered with UPS, Fast Radius enables fast production of industrial parts at global scale. We are the end-to-end partner for companies looking to embrace additive and on-demand manufacturing: supporting clients with product design, engineering, testing and validation – all the way to global manufacturing and supply chain. From functional prototypes to real engineered parts produced into the tens of thousands, Fast Radius guarantees quality with the fastest delivery times in the industry. We embrace the full suite of on-demand manufacturing technologies, including the newest innovations in additive manufacturing from Carbon and HP, as well as rapid CNC and Injection molding. Industry-leading global corporations and new innovators are choosing Fast Radius to deliver on the promise of on-demand manufacturing, reduce upfront production costs, accelerate product development and make the once unthinkable goal of ‘zero inventory’ a reality.

In addition to UPS, Fast Radius is backed by some of the leading investment firms in the US, including Drive Capital, Jump Capital, Hyde Park Venture Partners and others. The company can be found online at www.fastradius.com.

What we’re looking for:

As Fast Radius’ Office Manager you are the heart of the office, ensuring all operations and processes are running smoothly daily. You will be the face-person for all clients and guests that enter our office. You will continuously seek new ways to support the Fast Radius team, and play a critical role in ensuring employees are engaged, productive and happy. You will make a visible and immediate impact on a rapidly growing company by increasing employee satisfaction for team members and building an inclusive, productive and fun work environment.

In addition to the Office Manager responsibilities, you will also manage our books across billing/invoicing, financial dashboard, cash reconciliation, and other bookkeeping tasks. Quickbooks experience is a must.

Responsibilities:

People:

• Develop and support an awesome office culture that helps us hire and keep the best

• Support recruiting efforts – schedule interviews, and help to manage the process

• On-board new hires that join the company; tour the office on first day, setup lunches for new hires when they arrive to meet team, provide keys, laptop, desk arrangement, etc.

• Work with the sales teams to update financial dashboards, including daily sales reports, quarterly projections, and other key sales metrics.

• Support core HR activities, working with the Head of Talent and Hiring Leaders

• Manage company events and activities and seek new ideas to enhance the office environment for Fast Radius employees

Place:

• Help us through a currently-underway buildout and expansion of new office space

• Be the “face” of Fast Radius – greet people, talk to people, sometimes even answer the phones

• Oversee all operational needs, including kitchen and office inventory, space planning, security, maintenance and deliveries—with an eye toward automation and efficiency

• Procure any needed equipment for new hires and current employees

• Manage the budget for all office supplies and events, and oversee and negotiate vendor contracts for supplies and services

• Act as the point of contact for building property management; monitor and arrange for any facility repairs.

  Process:

• Support Accounting/bookkeeping and expense management for employees and several other financial processes (Quick Books knowledge is a must!)

• Assist Fast Radius’ executive team with booking travel plans and expense reconciling for client site visits

• Drive the office’s IT processes

In short, you would be Fast Radius’ utility infielder—the glue that holds us all together. You need to be high-energy, hungry, flexible, and fun.

Qualifications:

• You have 3+ years of experience managing an office, including overseeing large, multifaceted projects from conception through completion. Your positive attitude and ability to be flexible will enable you to easily adapt as plans change

• Significant experience with Quickbooks, including billing/invoicing, cash reconciliation, A/R and A/P management, etc.

• Incredible attention to detail and processes

• Exceptional communication and organizational skills

• Understanding of when to manage problems and when to escalate them

• Experience working with sensitive and confidential information

• Customer service attitude with a focus on responsiveness

• Experience using technology to improve efficiency and the ability to quickly learn new tools and technologies.

What we will provide you:

• Competitive compensation + bonus structure + equity opportunities

• Comprehensive medical benefits, a generous vacation policy and office holidays

• A fun environment to collaborate with like-minded professionals

• Balance work and life with a generous vacation policy, office holidays and flexible working options