At Relativity, we make software to help users organize data, discover the truth, and act on it. Our e-discovery platform is used by more than 13,000 organizations around the world to manage large volumes of data and quickly identify key issues during litigation, internal investigations, and compliance projects.

Here you can own your career in a community of values-driven people who help our customers around the world solve complex data challenges. If this sounds like the place for you, check out the details of this position below.

The Administrative Assistant II provides analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties. In this role, the Administrative Assistant II executes special or continuous research and data analysis tasks. He or she analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. This role requires coordination of activities between departments and outside parties, contacting company personnel at all organizational levels to gather information and prepare reports, and working with information that is critical or confidential in nature.

Responsibilities

• Provides high level administrative support by proactively partnering with executive to facilitate their work, anticipates their needs and prioritizes accordingly
• Manages calendar(s) for leader or group of leaders
• Create and edit documents, spreadsheets and presentations
• Manage schedules, arrange appointments and itineraries
• Coordinate meetings, travel, conference calls, and completes expense reports
• Manages executives’ email by organizing, filing, responding and delegating
• Oversee the full life cycle of meetings/events by coordinating with stake holders and various vendors to ensure the quality outcome of the event
• Manages annual planning calendar and creates look-ahead calendars for review
• Acts as delegate for executive with their direct reports and service groups (HR, Facilities, Finance)
• May review direct reports expenses and purchases in place of executive
• Creates and prepares correspondence, reports, email and other documents
• Answers and screens phone calls and responds independently or delegates to others, as appropriate
• Assists with preparing budgets and other financial documents
• Arranges complex travel plans and itineraries, and compiles travel documents
• Remain knowledgeable of all policies and procedures
• Handles sensitive and confidential information with tact and diplomacy

Qualifications

• Minimum of 3 years’ experience as an Administrative Assistant
• Bachelor’s Degree

Demands of the role

• Sit for extended periods of time
• Ability to lift 30 pounds
• Travel may be required on occasion
• Overtime may be required throughout the year

#LI-KS2 Relativity has over 160,000 users in 40+ countries from organizations including the U.S. Department of Justice, more than 70 Fortune 100 companies, and all of the Am Law 200. Relativity's cloud solution, RelativityOne, offers all the functionality of Relativity in a secure and comprehensive SaaS product. Our company has also been named one of Chicago's Top Workplaces by the Chicago Tribune for seven consecutive years. If you’re ready to grow with us, we’d love to hear from you. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.