Corporate Events Planner at Paylocity

| Northwest Suburbs
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Reporting to the Sr. Director of Corporate Marketing, the Corporate Events Planner role focuses on Corporate event planning and will support a wide range of internal and external events. This person must be a self-motivated team player and able to take a task from inception to completion with minimal supervision.  The right person for this role is energized by a fast-paced environment and enjoys managing events from start to finish.

What you'll do:

The below represents the primary duties of the position, others may be assigned as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Lead event planner for major external and select internal events, including, but not limited to national tradeshows, incentive travel programs, sales or leadership meetings.  
  • Partner with Procurement and Field Marketing to maximize efficiency and effectiveness, common tool sets and providers
  • Manage overall execution of strategic events from the concept and strategy creation to planning and execution. This includes but not limited to themes, event operations, logistics, communications, staffing assignments, budget management, post-event impact analysis and agency/contractor management. 
  • Creates initial budget, aligns with key stakeholders to obtain final budget approval, and communicates budget-to-actual performance.
  • Builds and manages event-specific registration site in Cvent
  • Communicate event and travel details with attendees.
  • Communicate event needs with hotel event planners and other vendors.
  • Build and review agendas to ensure contracted meeting space is in line with current agenda flow
  • Oversee vendor relationships, and manages ongoing partnerships
  • Conducts initial needs analysis for event.
  • Collect data to assist with analysis of event success.
  • Researches industry trends and hot topics and shares with marketing and sales team, as related to current and future event opportunities.
  • Manage on-site implementation of event production schedules and timelines
  • Conduct post-event evaluations and make recommendations for future improvements

What you bring:

  • Bachelor’s degree in communications, marketing, hospitality, or related field OR equivalent experience
  • 7+ years of corporate event planning with strong experience in managing incentive travel programs
  • Proficiency in Microsoft Suite, Cvent or similar event planning software and tools.
  • Familiarity with Adobe Creative Suite is a plus.
  • Experience working with diverse internal clients, including management, sales, human resources, etc. 
  • Highly organized and detail-oriented
  • Strong planning and project management skills, including budget management
  • Ability to efficiently manage processes while working on multiple projects at once
  • Excellent written and verbal communication skills, professionalism, and customer service presence
  • Creative mindset balanced with the ability to anticipate and solve problems logically and critically
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Technology we use

  • Engineering
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • SqlLanguages
    • AccessDatabases
    • Microsoft SQL ServerDatabases
    • OracleDatabases

Location

We just moved into a larger, more modern space across from the bustling Woodfield Mall area in Schaumburg, accessible to plenty of bars & restaurants.

What are Paylocity Perks + Benefits

Paylocity Benefits Overview

Our commitment to hiring the best and brightest employees with a “talent anywhere” strategy means that no matter where you’re located around the country, you can be a part of our growing tech department

• Enjoy an attitude of trust to work remotely, manage your own schedule and be productive
• Work in small, cross-functional product-oriented teams
• Showcase development progress in two-week sprints with strong executive involvement
• Embrace the freedom to innovate, voice opinions and share new ideas

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Highly diverse management team
Unconscious bias training
Someone's primary function is managing the company's diversity and inclusion initiatives
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Employee Stock Purchase Plan
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
We have a talent anywhere culture, where employees can work anywhere in the US and/or work from one of three US offices located in Illinois, Florida, and Idaho
Family Medical Leave
Adoption Assistance
Company sponsored family events
Acme co. sponsors family oriented events Annually.
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Recreational Clubs
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Diversity Program
Lunch and learns
Acme Co. hosts lunch and learn meetings on occasion.
Cross functional training encouraged
Promote from within
Mentorship program
Our mentorship program includes 1-to-1 program, Cross-department program, Leadership mentoring.
Online course subscriptions available
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