Event Coordinator

| Northwest Suburbs
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The Event Coordinator owns the meeting process for onsite meetings and events from intake to day-of coordination. The Event Coordinator will manage the event space at the Paylocity offices, partner with and support the needs of meeting planners, and will provide input to the creation of processes to standardize onsite meetings and events while maintaining our culture and supporting our growth.

What you'll do:

  • Takes complete ownership of the whole meeting process from intake, detailing, follow-up with planners, room set-up, and day of execution
  • Assists with the coordination and support of all onsite meetings and events
  • Works closely with stakeholders to understand event objective and event needs
  • Monitors event registrations, cancellations, and substitutions
  • Manages communications with stakeholders and facilities team
  • Conducts weekly event meetings with the meetings team
  • Arranges catering for all onsite events
  • Overall set-up of meeting space including AV
  • Manages multiple events at a time
  • Addresses any meeting and event hurdles in a timely manner
  • Facilitates event debriefs, provides and documents future planning recommendations
  • Creates and maintains menu cards used on the buffet
  • Creates and maintains an inventory of item used for events
  • Monitors meeting space to make sure everything is meeting standards
  • Develops and maintains a comprehensive vendor list for events, managing relationships with all caterers, producers, etc.
  • Provides monthly event reporting
  • Acts as administrator for reservation software and provides assistance and training for colleagues
  • Works closely with Procurement Event Specialist on special events
  • Other duties as assigned

What you bring:

• 4 year degree required, preferably with a focus on hospitality or related field

• 4+ year experience in related position (hotel, restaurant, banquet) required

• Experience detailing meetings and events preferred

• Able to work a flexible schedule based on events booked; occasional evenings

• Ability to work both independently and in a team-oriented, collaborative environment.

• Proficient in MS Excel, Word, and PowerPoint

• Good communication and problem solving skills #SH

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Technology we use

  • Engineering
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • SqlLanguages
    • AccessDatabases
    • Microsoft SQL ServerDatabases
    • OracleDatabases

Location

We just moved into a larger, more modern space across from the bustling Woodfield Mall area in Schaumburg, accessible to plenty of bars & restaurants.

What are Paylocity Perks + Benefits

Paylocity Benefits Overview

Our commitment to hiring the best and brightest employees with a “talent anywhere” strategy means that no matter where you’re located around the country, you can be a part of our growing tech department

• Enjoy an attitude of trust to work remotely, manage your own schedule and be productive
• Work in small, cross-functional product-oriented teams
• Showcase development progress in two-week sprints with strong executive involvement
• Embrace the freedom to innovate, voice opinions and share new ideas

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Highly diverse management team
Unconscious bias training
Someone's primary function is managing the company's diversity and inclusion initiatives
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Employee Stock Purchase Plan
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
We have a talent anywhere culture, where employees can work anywhere in the US and/or work from one of three US offices located in Illinois, Florida, and Idaho
Family Medical Leave
Adoption Assistance
Company sponsored family events
Acme co. sponsors family oriented events Annually.
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Recreational Clubs
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Diversity Program
Lunch and learns
Acme Co. hosts lunch and learn meetings on occasion.
Cross functional training encouraged
Promote from within
Mentorship program
Our mentorship program includes 1-to-1 program, Cross-department program, Leadership mentoring.
Online course subscriptions available
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