About the Company

Have you seen how data can be used to significantly transform how decisions are made within organizations? At Civis Analytics, we believe that organizations need to build a “system” around data-based decision making in order to be competitive in the marketplace. And those that do will truly differentiate themselves. These systems incorporate people, data, technology, and science. Over the last four years, Civis Analytics has become the premier partner for organizations seeking to build those systems. We blend world-class data science talent with proprietary data and cutting-edge software to help companies solve their largest problems.

Civis Analytics helps businesses use data to gain a competitive advantage in how they identify, attract, and engage loyal customers and employees. With a powerful combination of best-in-class proprietary data, cutting-edge software solutions, and an interdisciplinary team of data scientists, developers, and survey science experts, Civis works with Fortune 500 companies and the country’s largest nonprofits to make data-driven decision-making essential to how the world’s best companies do business.

About the Role

The Executive Assistant to the Chief Executive Officer is one of the most important jobs at Civis Analytics. You will be responsible for supporting not only our CEO, but also overflow for other C-level executives as needed.

As an EA to the CEO in a growing technology company with offices in Chicago and D.C., you must be proactive in scheduling meetings for the CEO and ensuring that staff prepares necessary materials well in advance for his review. You will also be responsible for planning and booking travel as well as making last-minute changes that may occur outside of regular business hours. The EA is the face of the office of the CEO and is expected to act accordingly by serving as a top of the line customer service representative to internal and external stakeholders.

A strong candidate will be a jack/jill-of-all-trades, working on special projects as assigned. You’ll need to recognize the value of the CEO’s time and will be tasked with implementing systems to make processes more efficient. You’ll be handling tasks both large and small to keep the office running smoothly with little guidance and a lot of autonomy. You will also work closely with our Head of PR and Events for media requests and speaking engagements.

We are looking for individuals from diverse backgrounds with demonstrated quantitative and problem-solving skills. We value creativity, hard work and on-the-job-excellence and offer competitive compensation and benefits packages. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Minimum Qualifications

• Bachelor's degree required
• 5+ years of executive assistant experience reporting directly to C-level executives, preferably in a technology or political organization
• Ability to maintain a positive attitude under pressure while acting as an ambassador of Civis and of the CEO to both internal and external stakeholders
• Proven record of handling confidential information with strong discretion
• Forward-looking thinker; quick learner, resourceful and flexible; ability to work long hours, handle ad hoc issues over the weekends
• Extremely organized, detail-oriented, motivated and able to handle multiple projects in a fast-paced environment
• Demonstrated strong verbal, interpersonal, and written communication skills and ability to build successful relationships with stakeholders including internal staff, board members, and external partners
• Proficiency in MS Office and Google applications; familiar and adaptable to new technology
• Ability to work productively and cooperatively with a diverse range of personalities and working styles
• Open to work on some personal tasks